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Replace Fonts in PowerPoint 365 for Mac

Replace one font with another across the entire presentation in PowerPoint 365 for Mac. This will quickly allow you to get rid of problem fonts, and also make large changes at one go.


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Product/Version: PowerPoint 365 for Mac

OS: Mac OS X






Are you stuck with a presentation that uses strange fonts? Or have you inherited slides where you need to change fonts globally? Fortunately, you don’t have to replace fonts, one at a time with each text box, placeholder, or shape. In this tutorial, we will explore how you can replace one font with another, in the entire presentation using PowerPoint 365 for Mac:

  1. Open an existing presentation. We opened a presentation that uses two fonts, Arial and Baskerville Old Face. To make it easier to follow along, our usage of Arial is colored red, and our usage of Baskerville Old Face is colored blue, as shown in Figure 1, below.
  2. Presentation that uses Arial and Baskerville Old Face fonts
    Figure 1: Presentation that uses Arial and Baskerville Old Face fonts
  3. Within the Menu bar, select the Format option, that you can see highlighted in blue within Figure 2.
  4. Format option within the Menu bar
    Figure 2: Format option within the Menu bar
  5. Within the resultant Format menu, select the Replace Fonts option as shown in Figure 3.
  6. Replace Fonts option
    Figure 3: Replace Fonts option
  7. This brings up the Replace Font dialog box that you can see in Figure 3. Click the arrow button within the Replace section, as shown highlighted in red within Figure 4.
  8. Replace Font dialog box
    Figure 4: Replace Font dialog box
  9. This brings up the list of fonts used in the active presentation, as you can see in Figure 5. From this list, select the font that you want replaced with another. In Figure 5, you can see that we selected the Arial.
  10. Font to be replaced selected
    Figure 5: Font to be replaced selected
  11. Now, click the arrow button within the With section, as shown highlighted in red within Figure 6. From the resultant drop-down menu that includes fonts installed on your system, select the font that you want to replace with. We chose Copperplate as the replacement font.
  12. Font selected to replace the existing Font
    Figure 6: Font selected to replace the existing Font
  13. Next, click the Replace button, as shown in Figure 7. We similarly changed all instances of Baskerville Old Face to Copperplate. We then clicked the Close button (refer to Figure 7 again).
  14. Replace the selected font
    Figure 7: Replace the selected font
  15. Single-Byte or Double-Byte Fonts

    While you can replace single-byte fonts with double-byte fonts, you cannot replace the other way around. Learn what single-byte and double-byte mean in our Single and Double-Byte Fonts in PowerPoint page.
  16. In Figure 8, below, you can see that both the red and blue colored text containers now no longer use Arial or Baskerville Old Face. They now sport the Copperplate font.
  17. Fonts in the presentation changed
    Figure 8: Fonts in the presentation changed
  18. Replace Font, and Fonts in Charts

    Yes, as you may have found out, the Replace Font feature is completely oblivious of fonts used in charts. This happens for the same reasons why PowerPoint’s spell check ignores charts: all charts are considered as Excel content and PowerPoint just ignores them as far as text matters go!

See Also:

Replace Fonts in PowerPoint 2016 for Windows
Replace Fonts in PowerPoint 2013 for Windows
Replace Fonts in PowerPoint 2010 for Windows

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