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Embed Fonts in PowerPoint 2016 for Mac

Learn how to embed fonts in PowerPoint 2016 for Mac.


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Product/Version: PowerPoint 2016 for Mac

OS: Mac OS X






Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when you opened the same presentation on another computer, the text looked positively terrible! This behavior may happen if the font you used is not available on the other computer. The best solution to this problem is to use safe fonts that are available on most computers, or you may also explore the option to embed fonts in your PowerPoint presentation.

Note: Do note that all fonts cannot be embedded, and also you may not know which fonts support embedding or not! To learn which fonts can be embedded or not, look at our Can this font be embedded? page.

Follow these steps to embed fonts in your presentation in PowerPoint 2016 for Mac:

  1. Open the presentation within which you want to embed fonts. Select the PowerPoint | Preferences menu option as shown in Figure 1.
  2. Preferences option with PowerPoint menu
    Figure 1: Preferences option with PowerPoint menu
  3. This opens the PowerPoint Preferences dialog box, as shown in Figure 2. Within this dialog box, select the Save option (highlighted in red within Figure 2).
  4. Save option within PowerPoint Preferences dialog box
    Figure 2: Save option within PowerPoint Preferences dialog box
  5. This summons the Save dialog box as shown in Figure 3, below. The options related to embedding fonts are highlighted in red within Figure 3.
  6. Font embedding options within Save dialog box
    Figure 3: Font embedding options within Save dialog box
  7. First of all, you will need to select the presentation within which you want to embed fonts. This action is especially important if you have more than one presentation open. To do so, click the drop-down list next to the text that reads Preserve fidelity when sharing this presentation, as shown in Figure 4, below. Now select the presentation you want.
  8. Choose the presentation for font embedding
    Figure 4: Choose the presentation for font embedding
  9. Next, check the Embed fonts in the file check-box, as shown highlighted in red within Figure 5, below.
  10. Choose the Embed option
    Figure 5: Choose the Embed option
  11. Finally, you need to select from one of the two options explained below:
  12. Embed only the characters used in the presentation: This option will only embed characters you have used in your presentation. For example, if you create a single slide presentation with just one text box that contains the word 'AFTER', then only capital-case characters of five alphabets will be embedded. If you want to edit the text later, and do not have the embedded font on your system, then you will not see the original font used!
  13. Embed all characters: This options gets over the limitation explained in the preceding paragraph!
  14. Close the dialog box to accept these changes.

Test Embedded Fonts Before You Present in PowerPoint

Remember to open your presentation on a computer that does not have your embedded font installed to make sure that the font has indeed been embedded. If you find that the font was not embedded, it could be that you are looking at the presentation on PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint for Windows.

Also, only True Type fonts support embedding, and even then they must have embedding options enabled. Confused? Look at our Can this font be embedded? page for a more detailed description.


See Also:

Embed Fonts in PowerPoint 2016 for Windows
Embed Fonts in PowerPoint 2013 for Windows
Embed Fonts in PowerPoint 2010 for Windows

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