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Populate Tables with Content in PowerPoint 2011 for Mac

Learn how to populate table cells with content you type (or paste from the Clipboard) in PowerPoint 2011 for Mac.


Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X

After inserting a table on your PowerPoint slide, the very next task you would want to do is to fill the cells with required content. There are plenty of ways in which you can do that. In this tutorial, we will explore these ways, and also explore how you can navigate from cell to cell in a table.

Let us start with exploring the ways to navigate from cell to cell in a table:

  1. In a Table, click on a particular cell to select it.
  2. You can use the Up, Down, Left, and Right arrow keys to move between table cells.
  3. Pressing the Tab key will take you to the next cell in the row within a Table.
  4. When you have selected the last cell in a row (which is not the last row), pressing the Tab key will take you to the first cell in the next row.
  5. If you press the Tab key being at the cell positioned at the bottom-right corner (last row, last cell) in the table, you will end up adding a new row to your table.

Now, let us explore the ways to populate the table cells with content:

  1. Type the content directly into your Table cells: Position the cursor on the Table cell in which you want to enter the data, and left-click the mouse. This will place an insertion point in the Table cell, as shown highlighted in red within Figure 1. Then, just start typing the content.

    Click within the Table cell to bring up the insertion point
    Figure 1: Click within the Table cell to bring up the insertion point

  2. Copy the content and paste into the Table cells: You can copy the content from somewhere else and then paste it into the Table cell at the insertion point.

  3. Take the entire content from the Table created outside PowerPoint and use it into PowerPoint Table: If you have created a table outside PowerPoint, you can use that content into PowerPoint table. To learn more, explore our Use Excel Data within Tables in PowerPoint 2011 for Mac tutorial.

After populating the table with the content, you can format the content as required, using the options within the Formatting Toolbar. To learn more about this toolbar, refer to our Formatting Toolbar in PowerPoint 2011 for Mac tutorial.

Make sure to save your presentation often.

See Also: Populate Tables with Content in PowerPoint 2013 for Windows


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