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Populate Tables with Content in PowerPoint 2013 for Windows

Learn how to populate table cells with content in PowerPoint 2013 for Windows. Content can be typed or pasted from the clipboard.


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Product/Version: PowerPoint 2013 for Windows

OS: Microsoft Windows 7 and higher






Once you insert a new table on your PowerPoint slide, probably the very next task you would want to do is to fill the cells with required content. There are more than one of ways in which you can populate your table with content in PowerPoint 2013 for Windows. In this tutorial we'll explore these ways—let us start with exploring the ways to navigate from cell to cell within a table:

  • In a table, click on a particular cell to select it.
  • You can use the Up, Down, Left, and Right arrow keys to move between table cells.
  • Pressing the Tab key will take you to the next cell in the row within a Table.
  • When the last cell in a row (which is not the last row) is selected, pressing the Tab key will take you to the first cell in the next row.
  • If you press the Tab key being at the cell positioned at the bottom-right corner (last row, last cell) in the table, you will end up adding a new row to your table.

Now, let us explore the ways to populate the table cells with content:

  1. Type the content directly into your Table cells: Position the cursor on the table cell within which you want to enter the data, and left-click the mouse. This will place an insertion point in the table cell, as shown highlighted in red within Figure 1. Then, just start typing the content.
  2. Click within the Table cell to bring up the insertion point
    Figure 1: Click within the Table cell to bring up the insertion point
  3. Copy the content and paste into the Table cells: You can copy the content from somewhere else and then paste it into the table cell at the insertion point.
  4. Take the content created outside PowerPoint and use it as PowerPoint Table: If you have table content created outside PowerPoint, you can use it within PowerPoint as a Table. To learn more, explore our Import Tables in PowerPoint 2013 for Windows tutorial.

After populating the table with the content, you can summon the Mini Toolbar and format the table content as required using the text formatting options within this Mini Toolbar, as shown highlighted in red within Figure 2, below.

Mini Toolbar options for text within table
Figure 2: Mini Toolbar options for text within table

Make sure to save your presentation often.


See Also:

Table Basics: Populate Tables with Content in PowerPoint (Glossary Page)

Populate Tables with Content in PowerPoint 2011 for Mac

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