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Table Styles in PowerPoint 2011 for Mac

Learn how to apply preset Table Styles to your tables in PowerPoint 2011 for Mac.


Product/Version: Microsoft PowerPoint 2011
OS: Mac OS X

PowerPoint 2011 makes repetitive table formatting easy and consistent with the Table Styles option. These are pre-defined styles that contain combinations of formatting elements such as fills, borders, and font colors. PowerPoint provides various such styles to choose from -- just a single click can make your Table look great.

To apply a Table Style, you first need to have a Table in your presentation. Insert a table, or select an existing one. Then follow these steps:

  1. Select the table on your slide to which you want to apply a style, as shown in Figure 1.

    Table selected
    Figure 1: Table selected

  2. Within the Tables tab of the Ribbon, you can see the Table Styles group as shown in Figure 2. Hover the cursor on any of the Table Style previews in this group and you will see a downward pointing arrow (More button) appearing (highlighted in red within Figure 2) -- click this More button.

    Table Styles group within Tables tab
    Figure 2: Table Styles group within Tables tab

  3. This opens the Table Styles drop-down gallery, as shown in Figure 3. Here you can see the table style preview thumbnails divided into 4 categories -- Best Match for Theme, Light, Medium, and Dark . Scroll up and down using the scrollbar towards right (highlighted in red within Figure 3) to explore all of them. The style preview thumbnail highlighted within the yellow rectangle is the current style applied to your selected table.

    Table Styles drop-down gallery
    Figure 3: Table Styles drop-down gallery

    Note: Since our sample table has a Header Row highlighted, and also shows Banded Rows, most of the preview thumbnails also reflect the same style. Don't know about Header Rows and Banded Rows? Explore our Table Options tutorial, which also explains other similar features.

  4. When you place your cursor momentarily over any Table Style preview thumbnail, you can see its name displayed as tool tip (highlighted in red within Figure 4). To apply this new style, click on the preview thumbnail, as shown in Figure 4.

    New style selected within the Table Styles drop-down gallery
    Figure 4: New style selected within the Table Styles drop-down gallery

  5. Figure 5 shows the selected table with a new Table Style applied (compare with Figure 1).

    New table style applied to the selected table
    Figure 5: New table style applied to the selected table

    Tip: Want to remove a Table Style entirely? That's easy to achieve -- click the Clear Table Style option, found at the bottom of the Table Styles drop-down gallery (see Figure 4, earlier on this page).

  6. Save your presentation.

Now that you have learned how you can use Table Styles, here are some guidelines to be aware of while using various Table Styles:

  1. Firstly, the rows/columns you highlight in your table using various Table Options such as Header Row, Header Column , Last Row, Last Column etc., influence the appearance of some of the Table Style previews, as mentioned earlier in this tutorial. Explore our Table Options tutorial to understand these concepts better.
  2. Additionally, if you select Table Styles such as No Style, No Grid or No Style, Table Grid, then the effect of Table Options on the selected table will be overridden by these Table Styles.
  3. All Table Styles are based on Office Themes.
  4. Although these Table Styles are not available in all previous versions of PowerPoint, once applied in PowerPoint 2011, they will show up when the file is opened in older versions.

See Also: Table Styles in PowerPoint 2013 for Windows


Office 2008 for Mac All-in-One For Dummies Office 2011 for Mac All-in-One For Dummies

If you liked this tutorial, do look at this book, authored by Geetesh Bajaj and James Gordon.

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