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Package a Presentation to a CD or Folder in PowerPoint 2016 for Windows

Learn how to package a presentation to a CD or a folder in PowerPoint 2016 for Windows.


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Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher






Have you ended up with a presentation that has linked files, embedded media clips, and so much more? And now you have been asked to copy the entire presentation and all linked files to a CD? Burn a CD in these times? How ancient is that? Let's rephrase that question: have you ever been asked to copy all the content for a presentation to a folder, a network location, or a USB drive?

PowerPoint provides the Package Presentation for CD option that can do this task for you, with just a click or two. Don’t go by the CD mentioned in this feature name, because you can use this option to burn both data CDs and DVDs and also copy all content to a new folder. In this tutorial, we will learn more about this amazing feature in PowerPoint 2016 for Windows:

  1. Make sure you save your presentation. Then, access the File menu to bring up Backstage view that you see in Figure 1 below. Select the Export tab (highlighted in blue within Figure 1) to bring up the options you see in Figure 1, below. Click the Package Presentation for CD option, highlighted in red within Figure 1.

    Export options within Backstage View
    Figure 1: Export options within Backstage View
  2. You will now see the Package for CD button, highlighted in blue within Figure 2. Click this button.

    Package for CD button
    Figure 2: Package for CD button
  3. This opens the Package for CD dialog box, as shown in Figure 3.

    Package for CD dialog box
    Figure 3: Package for CD dialog box

    The options within the Package for CD dialog box are explained below, as marked in Figure 3, above:

    A. Name the CD:

    Provide a name for your CD. Also, PowerPoint uses the same name for the folder if you choose the Copy to Folder option later rather than the Copy to CD option.

    B. Files to be copied:

    By default, the active presentation is included in this area, highlighted in red within Figure 3, above. If you want to add more files, click the Add button, that we explain next.

    C. Add:

    This button, when clicked opens the Add Files dialog box, shown in Figure 4, below. You can add other PowerPoint files. Additionally, you can also add Word documents and text files. Select the required files. and click the Add button, highlighted in red within Figure 4,

    Add Files dialog box
    Figure 4: Add Files dialog box

    D. Remove:

    Select the file you want to remove from the Files to be copied area, and click this button.

    E. Options:

    Opens the Options dialog box, shown in Figure 5, below.

    Options dialog box
    Figure 5: Options dialog box

    These options are explained below:

    Include these files: You can opt to include linked files, and to embed TrueType fonts, to learn more about font embedding, explore our Embed Fonts in PowerPoint 2016 for Windows tutorial.

    Enhance security and privacy: This section lets you add passwords to open and modify each presentation you add to the Files to be copied area, as shown highlighted in red within Figure 2, previously on this page. To learn more about password protection of PowerPoint files, explore our Encrypt with Password in PowerPoint 2016 for Windows tutorial. Additionally, you can also choose to Inspect presentations for inappropriate or private information. Learn more in our Inspect Document in PowerPoint 2016 for Windows tutorial.

    Click OK to accept your changes, or Cancel to get back to the Package for CD dialog box without any changes.

    F. Copy to Folder:

    Opens the Copy to Folder dialog box shown in Figure 6, below. Notice that the Folder name is the same as the content within the Name the CD in the Package for CD dialog box, shown in Figure 3, shown earlier on this page.

    Copy to Folder dialog box
    Figure 6: Copy to Folder dialog box

    You can also choose a folder location, and opt to Open folder when complete.

    When you click the OK button, PowerPoint will bring up a message window, shown in Figure 7, below.

    Do you want linked files to be copied?
    Figure 7: Do you want linked files to be copied?

    You are asked to confirm whether you want linked files to be copied. Most of the time, your answer should be Yes. Once you click the Yes button, PowerPoint will briefly show the Copying Files to Folder message window, shown in Figure 8, below.

    Copying Files to Folder message window
    Figure 8: Copying Files to Folder message window

    You will then see the folder where all files have been copied, as shown in Figure 9, notice that a linked Excel file has also been copied.

    Folder with the copied files
    Figure 9: Folder with the copied files

    G. Copy to CD:

    Burns a CD or DVD if you have an attached CD/DVD writer connected to your computer. Essentially, this burns the content shown in the folder within Figure 8 into a CD or DVD.

    H. Close:

    Click to close the Package for CD dialog box.
  4. Thus, as you can see this Package Presentation for CD feature is very useful, even if you use it to copy all linked files to a folder. And yes, the CD or DVD you create is autorun enabled on Microsoft Windows systems.

See Also:

Package a Presentation to a CD or Folder in PowerPoint 2013 for Windows
Package a Presentation to a CD or Folder in PowerPoint 2010 for Windows

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