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Commenting in PowerPoint Online

Learn how to use commenting within the PowerPoint Web App on OneDrive.


Product/Version: PowerPoint Online

OneDrive (previously known as SkyDrive) is a great way to share your presentations online while you are still working on the slides. When you are collaborating on a presentation with someone else, you want to give and receive feedback without actually editing the slides themselves. To do that, you can use the Comments option that works differently in the OneDrive version of PowerPoint compared to the desktop versions. We have already explored how to Add, Edit, or Delete Comments in PowerPoint 2013. In this tutorial we'll learn how to use commenting via OneDrive. Also it is assumed that the person you are collaborating with is using the same PowerPoint Web App on OneDrive.

Note: A Comment is a note that can be attached to any slide object or to a whole slide - you can edit comments and even receive replies for comments.

Follow these steps to learn commenting via OneDrive collaboration:

  1. Open the PPTX or any other PowerPoint file you want to add comment to on OneDrive. Then access the Insert tab of the Ribbon (highlighted in red within Figure 1) and click the Comment button (highlighted in blue within Figure 1).

    Presentation opened within the PowerPoint Online
    Figure 1: Presentation opened within the PowerPoint Online

    Note: Work on a presentation which is shared with the person with whom you are working on OneDrive. Learn more in our Share PowerPoint Presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive tutorial.
  2. This opens the Comments Task Pane (highlighted in red within Figure 2).

    Comments Task Pane
    Figure 2: Comments Task Pane
  3. Now, within the Comments Task Pane, just type in your comment within the box, as shown highlighted in red within Figure 3. Once done, press Enter or click outside the comment box.

    Type in the comments
    Figure 3: Type in the comments
  4. This adds a comment icon on the slide (highlighted in red within Figure 4). Optionally you can easily change the placement of the comment icon by just dragging the icon.

    Comment added
    Figure 4: Comment added
  5. Once the comment is added you can wait for the concerned person to reply back to the comment. In Figure 5 below, you can see the comment is replied (highlighted in blue) with the task done. Also notice the Comments icon (highlighted in red within Figure 5) shows one more icon behind the comment icon representing that the comment was a reply.

    Comment replied
    Figure 5: Comment replied
  6. You can continue replying to the original comment and also add new comments, delete comments, etc. within the Comments Task Pane:

    Buttons to add and delete comments
    Figure 6: Buttons to add and delete comments

    To add a new comment, click the New button (highlighted in red within Figure 6, above). This adds a new comment box, as shown highlighted in red within Figure 7. Type in the comment you want.

    New comment box added
    Figure 7: New comment box added

    To delete a comment, place your cursor over the comment you want to delete. This brings up the Delete button towards its right, as shown highlighted in blue within Figure 6, that you saw earlier on this page. Or, select the Comment icon and just click this Delete button to delete the selected comment.

    Note: Can't see the Comment icon on the slide? Select the View tab of the Ribbon and click the lower half of the Show Comments button. From the resultant drop-down menu, select the Show Markup option (highlighted in red within Figure 8). This is a toggle option to hide/show the Comments icon. To hide/show the Comments Task Pane, click the upper half of the Show Comments button or select/deselect the Comments Pane option (highlighted in blue within Figure 8).

    Also note that when both the Comments icon and the Comments Task Pane are visible - then if you click the Show Markup option, both the Comments icon and the Comments Task Pane will disappear. Thereafter, clicking the same Show Markup option again will bring back only the Comments icon.

    Show Comments button
    Figure 8: Show Comments button
  7. Make sure to save your presentation so that all comments are saved.

See Also:
Add, Edit, or Delete Comments in PowerPoint 2013 for Windows
Add, Edit, or Delete Comments in PowerPoint 2011 for Mac
Add, Edit, or Delete Comments in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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