Resizing Shapes in PowerPoint 2016 for Mac

Once you insert shapes on a slide, you may realize that it's not the perfect size. Did you want it larger, or a wee bit smaller? However you want your shapes resized, it's easy to make the size change in a jiffy, right inside PowerPoint 2016 for Mac. Like most Microsoft Office programs, PowerPoint follows the concept of selection, then action. So, the first thing you may need to do to a shape that you want to be resized is to select it! Any shape that is selected shows several handles, as shown in all shapes you see in Figure 1.

Figure 1: Shapes have several handles

Look closely at Figure 1, and you'll find that any selected shape has several handles.

Four white square handles on the corners.
Four white square handles on the sides.
One white rotation handle over the top-middle handle. To learn more, see our Rotate Shapes in PowerPoint 2016 for Mac tutorial.
One or more yellow square handle. Do note that square handles do not appear on all shapes. If you look at Figure 1 above, you will notice that the first shape on the left has no yellow handle but the other two shapes have it. To learn more, see our Manipulating Shapes by Dragging Yellow Handles in PowerPoint 2016 for Mac tutorial.

Resize by Dragging

When you drag any of the eight white handles, you can resize the shape in various ways, depending upon certain factors, as explained below:

When you drag any of the handles inwards, you scale down the size of the shape.
When you drag any of the handles outwards, you enlarge the size of the shape.
To maintain the width:height proportions of the shape, hold the Shift key while you drag one of the four corner handles (see Figure 2).
Figure 2: Shift drag to maintain the width:height proportion while resizing a shape
To resize from the center of the shape rather than from a corner or side, hold the Ctrl key while you drag one of the four corner or side handles (see Figure 3).
Figure 3: Ctrl dragging resizes from the center of a shape rather than from a corner or side
To resize from the center and still maintain proportions, hold both the Shift and Ctrl keys while you drag one of the four corner handles see Figure 4).
Figure 4: Combine both Ctrl and Shift dragging options to get the best of both worlds
To resize only one side, drag the corresponding side handle (see Figure 5).
Figure 5: Resize only one side
To resize opposite sides equally, hold the Ctrl key while you drag a side handle (see Figure 6).
Figure 6: Resize two sides at the same time equally

Resize using the Keyboard

You can also resize the selected shape by pressing the Shift key and then pressing any of the four arrow keys on your keyboard. This option takes the center of the shape as an anchor point to resize from. Use any of following command combinations to resize the shape.

Shift + Up Arrow increases the height of the shape
Shift + Down Arrow decrease the height of the shape
Shift + Left Arrow decrease the width of the shape
Shift + Right Arrow increases the width of the shape

As you resize the shape, you can see the height and the width change dynamically within the Size group of Format tab of the Ribbon. Also, you can select the Lock Aspect Ratio check box (highlighted in red in Figure 7 and Figure 9) and then use the Shift key in combination with any of the arrow keys to proportionately resize the selected shape.

The options shown above allow you to resize based on what you see rather than resizing them to exact numerical values. To resize any shape to an exact size, you first select it. This activates the Shape Format tab on the Ribbon. In this tab, within the Size group (refer to Figure 7), just change the Height and the Width values to resize the shape. You can press Return key after typing in a value, or use the increase or decrease buttons provided next to the the numbers.

Figure 7: The Drawing Tools Format tab includes the Size group

To view even more resize options, right-click (or Ctrl + click) the selected shape and from the resultant menu, chose the Format Shape option as shown in Figure 8.

Figure 8: Format Shape option selected

This brings up the Format Shape Task Pane, as shown in Figure 9.

Figure 9: Format Shape Task Pane

Make sure you select the Size & Preperties tab (highlighted in blue within Figure 9, above). Within this tab, you'll find the following options related to resizing shapes:

Height: Type in a value or use the increase / decrease buttons to change the height of a shape.
Width: Type in a value or use the increase / decrease buttons to change the width of a shape.
Rotation: Type in a value or use the increase / decrease buttons to rotate the shape.
Scale Height: Change the height based on percentage values.
Scale Width: Change the width based on percentage values.
Lock aspect ratio: Select this check-box (highlighted in red within Figure 9) so any change in height reflects a proportionate change in the width, and vice versa.

The other options shown in Figure 9 are not relevant to resizing shapes.

Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

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