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Insert Pictures in PowerPoint 2011 for Mac

Learn how to insert pictures in PowerPoint 2011 for Mac. There is more than one way to insert a picture within your PowerPoint presentation.


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Product/Version: PowerPoint 2011 for Mac

OS: Mac OS X



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If you want to add some visual content to your presentation slide, adding pictures is a great way to get started. There are two ways to insert a picture on your slide in PowerPoint:

  1. You use a layout that includes a Content placeholder
  2. You insert a picture within a slide irrespective of its layout

Choose the option that works best for you; we cover both options in the following steps:

  1. Launch PowerPoint. You will see the Presentation Gallery that allows you to set all attributes of your new presentation, such as a preset Theme or template. Make selections or just click Cancel in this gallery to open a blank presentation with a new slide. Change the layout of this slide to Title and Content by selecting Layout | Title and Content within the Home tab of the Ribbon. This results in the slide layout you see in Figure 1.
  2. Notice that this layout has a Content placeholder that lets you add bulleted text or any of the 6 other content types in the slide. These 6 content types are indicated by the 6 buttons you see in the Content placeholder as shown in Figure 1. Click on the Insert Picture from File button within the Content placeholder (highlighted in red in Figure 1).
  3. Tip: A Content placeholder is a flexible placeholder on your slide that lets you add text, pictures, or any other content types. A Picture placeholder, on the other hand, lets you add just a picture. We use the Content placeholder in this tutorial.
  4. Insert Picture from File button within the Content placeholder
    Figure 1: Insert Picture from File button within the Content placeholder
  5. If you want to add a picture on a slide that includes no Content placeholder, select the Home tab of the Ribbon, and then, within the Insert group, click the Picture button (highlighted in red in Figure 2). From the drop-down gallery that appears, select the Picture from File option as shown in Figure 2.
  6. Picture from File option selected within the Picture drop-down gallery
    Figure 2: Picture from File option selected within the Picture drop-down gallery
  7. Either way, you will summon the Choose a Picture dialog box. Navigate to the folder where your pictures are located. You will see the icons or thumbnails of the pictures as shown in Figure 3. Select the picture you need, and click on the Insert button highlighted in red in Figure 3.
  8. Choose a Picture dialog box
    Figure 3: Choose a Picture dialog box
  9. Note: Can't see the picture thumbnails, as shown in Figure 3? Do you see a list or columns instead? It's simple to change between the views in PowerPoint 2011 for Mac. Locate the View button (highlighted in blue in Figure 3), and opt to view the items as icons by selecting the box with four squares (highlighted in red in Figure 4, below) in the View button. This will make the folder contents to show up as picture thumbnails. See Figure 4 for an enlarged view of the View button.
  10. View as icons option selected within the View button
    Figure 4: View as icons option selected within the View button
  11. As soon as you click the Insert button, you will see the selected picture placed on the slide (or within the Content placeholder), as shown in Figure 5.
  12. Picture inserted on the slide
    Figure 5: Picture inserted on the slide
  13. When a picture is inserted into a Content placeholder, you will see three icons below the inserted picture as shown in Figure 5 above. These icons are used to crop the inserted picture as explained below (in the left to right order):
  14. Allows you to manually reposition, resize, or crop the picture in placeholder.
  15. Crops picture to fill the placeholder
  16. Resizes the picture to fit in placeholder
  17. Please note that these icons won't appear when you insert a picture on a slide without a Content placeholder.
  18. You can choose any of these options, or just click away from the picture to deselect it. Now, the picture can be edited by resizing, moving, rotating, etc. You can also add effects and more pizzazz to your pictures, as we will show you in subsequent tutorials. For now, don't forget to save your presentation.

Note that the procedure to insert a picture explained above will not retain any relation between the picture in your folder and the picture on your slide. The picture on your slide is an independent copy that is contained within the presentation. We will show you how you can link to the picture in our next tutorial in this series.


See Also:

Pictures Basics and Adjustments: Insert Pictures (Glossary Page)

Insert Pictures in PowerPoint Online
Insert Pictures in PowerPoint 2016 for Windows
Insert Pictures in PowerPoint 2016 for Mac
Insert Pictures in PowerPoint 2013 for Windows
Insert Pictures in PowerPoint 2010 for Windows
Insert Pictures in PowerPoint 2003 and 2002 for Windows

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