Text Pane for SmartArt Graphics in PowerPoint 2016 for Windows

We explored how you can convert your normal bulleted text to a SmartArt graphic with just a click or two. However, you'll soon discover that it is neither easy nor intuitive to edit, add, or delete text within a shape inside a SmartArt graphic. Fortunately, all the text edits can be easily performed within the convenient Text Pane of the SmartArt graphic.

In this tutorial, we'll help you explore options for working within the Text Pane for SmartArt graphics in PowerPoint 2016 for Windows:

Showing and Hiding the Text Pane

When a Smart Art graphic is inserted on the slide, you may or may not see the Text Pane. If you don't see the Text Pane, select the SmartArt graphic to make the arrow button, as shown highlighted in red within Figure 1, below accessible. Then, click this arrow button to show or hide the Text Pane.

Figure 1: The arrow button on SmartArt graphic

This will make the Text Pane visible on the left side of the SmartArt graphic, as shown in Figure 2, below.

Figure 2: The SmartArt graphic's Text Pane

Working within the Text Pane

Within the Text Pane start typing to add the text, as shown in Figure 3, below. Whatever is typed in the Text Pane is also dynamically added on the SmartArt graphic. You will also find that the bottom area of the Text Pane, as shown highlighted in red within Figure 3, below, displays information about the SmartArt graphic variant you are working with.

Figure 3: Add text within the Text Pane

To create a new line of bulleted text in the Text Pane, just press the Enter / Return key on your keyboard. Type text for the new bullet, and you'll see that your SmartArt graphic has a new shape representing the new bullet, as shown in Figure 4, below (compare with Figure 3).

Figure 4: New bullet in Text Pane creates a new shape in SmartArt graphic

You can also format the text in the Text Pane; to do that select the individual text within the Text Pane by clicking and dragging the mouse cursor over the text. This brings up a Mini Toolbar which includes options to change the font, font size, color, etc. within the Text Pane (and also within the Smart Art graphic). If you right-click the selected text, you will see a contextual menu and the Mini Toolbar which includes Style, Color, and Layout options for the selected SmartArt graphic, as shown in Figure 5, below.

Figure 5: Contextual menu within the Text Pane

The contextual menu allows you to change the hierarchy of the selected text to previous or next bullet levels. You do that by clicking either the Promote (keyboard shortcut: Shift + Tab) or Demote (keyboard shortcut: Tab) options in the contextual menu, as shown in Figure 5, above. Do note that the Promote or Demote options may be grayed out in some instances; their availability in the contextual menu depends on what type of SmartArt graphic variant you are working with. For example, you cannot add a new bullet level, or even a demoted level to the Basic Matrix SmartArt graphic once you hit the limit of 4 first level bullets, as shown in Figure 6, below.

Figure 6: Basic Matrix doesn't allow a 5th level bullet

Some SmartArt graphic variants though let you add more bullets/shapes and are not as constrained as the Basic Matrix variant. For instance, the Diverging Radial SmartArt graphic lets you add many more bullets/shapes, as shown in Figure 7, below.

Figure 7: Add more bullets/shapes to the Diverging Radial SmartArt graphic