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Chart Data Table Options in PowerPoint 2013 for Windows

Learn about options used to format Data Tables within charts in PowerPoint 2013 for Windows.


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Product/Version: PowerPoint 2013 for Windows

OS: Windows 7 and 8






A Data Table in a chart is a tabular representation of chart data that's placed along with the chart itself, as shown in Figure 1, below. Just adding a Data Table essentially shows the table in the default formatting, and that may work most of the time. If it doesn't, you may want to explore some advanced options that let you format your Data Table exactly as you want. This may help you to highlight the text or grid lines so that you can make the Data Table stand out.

Chart with Data Table
Figure 1: Chart with Data Table

You can format this Data Table in various ways such as removing some of the grid lines from the table, formatting the text and gird lines, adding shadow etc. Explore more in the following steps:

  1. Select the chart that already has a Data Table as shown in Figure 1, above. Then, click the Chart Elements button that comes up when you select a chart on the slide (the plus sign highlighted in red within Figure 2). This opens the Chart Elements gallery. Within the Chart Elements gallery, hover your cursor over the Data Table option. This reveals a right-arrow as shown highlighted in blue within Figure 2. Click this right-arrow to open the Data Table sub-gallery, within this sub-gallery, select More Options (highlighted in green within Figure 2).

    Data Table sub-gallery
    Figure 2: Data Table sub-gallery

    Note: The first two options in the Data Table sub-gallery are explained in our Chart Data Table in PowerPoint 2013 for Windows tutorial.
  2. This opens the Format Data Table Task Pane as shown in Figure 3. In this Task Pane, you'll find the Table Options and Text Options tabs, highlighted in red within Figure 3. These two tabs provide you with all Chart Data Table formatting options.

    Chart Data Table Options within Format Data Table Task Pane
    Figure 3: Chart Data Table Options within Format Data Table Task Pane

    Let us start with exploring the options within the Table Options tab, as marked in Figure 3. Do note that some of these options listed below link to further tutorials with more detail. Although the linked tutorials pertain to Chart Area, the same principles hold good for Data Table too.

    A. Fill & Line

    Here you will find the Fill and Border options for the Data Table as shown in Figure 3, above:

    Fill: Includes various options that are used to format the fill of the Data Table.

    Border: Includes various options that are used to format the lines within the Data Table.

    To learn more about these options, refer to our Fill and Line Options for the Chart Area in PowerPoint 2013 tutorial.

    B. Effects

    Here, only Shadow, Glow, and Soft Edges effects (highlighted in green within Figure 4) are available for the Data Table.

    Effects options for Chart Data Table
    Figure 4: Effects options for Chart Data Table

    To explore more, refer to our Effect Options for Chart Area in PowerPoint 2013 tutorial.

    C. Table Options

    Using the options shown within Figure 5 you can control the grid lines to be displayed within the Chart Data Table.

    Data Table Options within Format Data Table Task Pane
    Figure 5: Data Table Options within Format Data Table Task Pane

    Select the check-boxes shown in Figure 5, above to show/hide the Horizontal, Vertical, and Outline grid lines within the Chart Data Table. You can also show/hide the legend keys (when the Show legend keys check-box is selected, the color blocks are displayed with the legends).

    The Text Options tab of the Format Data Table Task Pane (highlighted in red within Figure 6) provides you with the text editing options for your Chart Data Table text, as shown in Figure 6.

    Text Options tab within the Format Data Table Task Pane
    Figure 6: Text Options tab within the Format Data Table Task Pane

    Let us explore the options within the Text Options tab, as marked in Figure 6.

    A. Text Fill & Outline

    Change the Text fill and outline of the Data Table text, as explained in our Text Fill & Outline Options for Chart Area in PowerPoint 2013 tutorial.

    B. Text Effects

    Choose from only Shadow, Reflection, and Glow effects (highlighted in red within Figure 7) to make your Data Table text stand apart.

    Text Effects Text for Chart Data Table
    Figure 7: Text Effects Text for Chart Data Table

    For more information, refer to our Text Effects Options for Chart Area in PowerPoint 2013 tutorial

    C. Textbox

    None of the Textbox options are available for the Data Table text.
  3. Select the required option and format the Data Table as required. Figure 8 shows our sample chart with formatted Data Table (compare with the chart in Figure 1).

    Chart with formatted Data Table
    Figure 8: Chart with formatted Data Table
  4. Save your presentation often.

See Also: Data Table Options for Charts in PowerPoint 2011 for Mac

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