Format Tab for Audio Clips in PowerPoint 2013
Explore the Format tab for audio clips in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8
When you insert an audio clip
on your slide, you can see a sound icon that represents the audio clip, as shown in Figure 1, below.
Of course, it rarely matters what the icon looks like if you have set your audio clip to play automatically.
However, if you actually plan to click on this picture to play your audio clip -- then you might want to use
another picture instead.
Figure 1: A sound icon on the slide represents the audio clip
The reason why you would use a picture that is different than a sound icon is because you may want to use a picture related to the audio clip -- here are some scenarios:
- You may want to attach a recorded audio clip of Mahatma Gandhi or Martin Luther King to their picture -- then when you click on their picture, the related audio clip will play.
- You may want to attach a picture of a musical instrument to a rendering of that instrument.
- Similarly, you can attach sounds of animals to pictures of those very animals for a kindergarten school project.
Once you explore the options within the Format tab, you'll wonder why there are options to adjust, arrange, resize, and applying picture styles. Now why is PowerPoint is providing picture format options for an audio clip? That's because an audio clip is represented by a picture (see Figure 1). Note that the Player Controls bar is activated when you select the sound icon -- note that this Player Controls bar is not part of the picture.
By default PowerPoint provides an sound icon for the audio clip -- you can select this sound icon and use the
picture format options provided within the Audio Tools Format tab. Or else you can also
change this sound icon to any other picture. To do so, right-click the sound icon -- from the resultant
context menu, choose the Change Picture option, as shown in Figure 3.
Thereafter choose any picture of your choice.
Figure 3: Change Picture option selected
Before changing the default picture, make sure you first resize the current picture to a larger size since PowerPoint will replace the picture while retaining its proportions. Resizing the picture larger thereafter may result in a lower quality picture.
This replaces the default audio picture with the picture of your choice as shown in
Figure 4. Once the picture is changed, navigate to the Audio Tools Format
tab -- the options within this tab are categorized into four groups, as shown in Figure 4.
Figure 4: Changed picture for audio clip
Let us explore these options in the order they appear, starting from left. We already have individual
tutorials for all of these options – click on the provided tutorial links to explore more about individual
- Remove Background: Figures out the boundaries of an object in the picture automatically,
and allows you to keep some portion of the picture, and remove the rest. If you want to retain only some
selected part of the picture, this is the best option to use. To learn how this option works, refer to our
from Pictures tutorial.
- Corrections: This option is used to adjust the sharpness, softness, brightness, and
contrast values of the picture. To learn more about this option, refer to our
- Color: This option comes handy when you want to change the color of the picture -- this
changes the overall color feel of the picture, like a monochromatic tint. You can find more information about
this option in our Changing Color of Pictures tutorial.
- Artistic Effects: Here you can select various artistic effects from the
Artistic Effects drop-down gallery. To learn more about this option, refer to our
Effects for Pictures tutorial.
- Compress Pictures: By default, PowerPoint embeds your inserted pictures into your
presentation leaving the size and format largely unchanged. You can reduce the size of the inserted picture
using the Compress option. More information can be found within our
Compress Pictures in PowerPoint 2013 tutorial.
- Change Picture: This option enables you to change one picture on your slide to another,
retaining all the effects (except Adjust and Crop options applied) and
applied to the original picture. You don't need to delete the original picture and start all over again.
Just change any existing picture into another with just a couple of clicks. You can find more information
about this option in our
Change Picture tutorial.
- Reset Picture: This option resets the picture to its original state -- however, this
option will not do a full reset if you have already used the Compress Pictures option,
explained earlier on this page.
- Picture Styles: Similar to
Shape Styles for your
shapes, PowerPoint provides
With a single click, Picture Styles transform a simple looking picture to something that's more highlighted.
- Picture Border:
Apply a border to your
picture -- this can be a simple outline or even a beautiful frame.
- Picture Effects: Apply any of effects individually to your pictures. In all, PowerPoint
provides 6 effects: shadow, reflection, glow, soft edges, bevel, and 3-D rotation. You can find more
information about this option in our
- Resize, Rotate, and Flip Pictures: These are very significant yet basic picture editing
options that you should consider -- these include learning how you can
and flip pictures.
- Align and Distribute Pictures: You can
- Reorder Pictures: You may need to
reorder the audio clip
as there could be other slide elements also present on the slide.
- Crop: Crop plays a major role in picture adjustments. To explore more about Crop options,
refer to our following tutorials:
- Choose options based on your requirements. Make sure you save your presentation.
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