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Adding New Shapes to Existing SmartArt Graphics in PowerPoint 2011 for Mac

Author: Geetesh Bajaj

Product/Version: PowerPoint 2011
OS: Mac OS X

Date Created: November 2nd 2011
Last Updated: November 2nd 2011


Excerpt/Capsule: Learn how to add new shapes to an existing SmartArt graphic in PowerPoint 2011 for Mac.






While many of PowerPoint's SmartArt graphic variants are so usable, there may be times when you want to add an extra shape or two to your SmartArt -- at this point of time, we are assuming that you already know how to insert a new SmartArt graphic or convert existing bulleted text to SmartArt. Fortunately, SmartArt allows you to make these additions and edits with just a click or two. You can add one or more shapes to your existing SmartArt graphics either from within the SmartArt graphic itself, or through the Text Pane. Whether you can add a new shape to a SmartArt graphic or not depends entirely on the SmartArt variant that you are using -- some variants offer more options than the others.

Follow these steps to start adding more shapes to your SmartArt graphics in PowerPoint 2011 for Mac:

  1. Select your existing SmartArt graphic, as you can see in Figure 1. The SmartArt graphic variant that we are using (and have selected) is the Diverging Radial. Then select a shape within the SmartArt graphic depending upon where you want to insert a new shape. We selected the rightmost shape, as you can see.

    Shape selected in Diverging Radial SmartArt
    Figure 1: Shape selected in Diverging Radial SmartArt

    Related Link: See more SmartArt graphic samples here.


  2. Right-click the selected shape to summon the contextual menu you see in Figure 2. From the contextual menu choose the Add Shape option to bring up a sub-menu.

    Add Shape sub-menu options to add a new shape to the SmartArt
    Figure 2: Add Shape sub-menu options to add a new shape to the SmartArt

    Add Shape sub-menu options are explained below:

    • Add Shape After: Inserts a shape at the same level after the selected shape.

    • Add Shape Before: Inserts a shape at the same level before the selected shape.

    • Add Shape Above: Inserts a shape one level above the selected shape.

    • Add Shape Below: Inserts a shape one level below the selected shape.

    • Add Assistant: Inserts a shape which is hierarchically lower than the selected shape. Add Assistant is only available for SmartArt graphics from the Hierarchy category, such as an organization chart.

    Note: As you can see, the last three options in Figure 2 are grayed out. This is because these options logically don't work with the SmartArt graphic variant being used (Diverging Radial). Each SmartArt graphic variant will allow some options, and gray out the others.


    You can also add a shape to the selected SmartArt graphic through Text Pane. To access the Text Pane, click the Text Pane icon that you see highlighted in red in Figure 1 above. In the resultant Text pane (see Figure 3), make sure that the line representing your shape in the bulleted list is active. Then, click the Add button that you can see highlighted in red in Figure 3. This adds a new shape within your SmartArt graphic (and a new line in the bulleted text within the Text Pane). You can also press the Return / Enter key, and you'll see that your SmartArt graphic has a new shape added.

    Add  button in the Text Pane
    Figure 3: Add button in the Text Pane

  3. Figure 4 shows a new shape has been added within the previously selected Diverging Radial SmartArt (compare it with Figure 1 above).

    New shape added within the SmartArt graphic
    Figure 4: New shape added within the SmartArt graphic

See Also:

Adding New Shape(s) to Existing SmartArt Graphics in PowerPoint 2013 for Windows
Adding New Shape(s) to Existing SmartArt Graphics in PowerPoint 2010 for Windows
Adding New Shape(s) to Existing SmartArt Graphics in PowerPoint 2007 for Windows

 

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