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Translation in PowerPoint 365 for Windows

Learn about translation from one language to another in PowerPoint 365 for Windows. While such translation can be helpful, it's not the same as getting a human translator.


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Product/Version: PowerPoint 365 for Windows

OS: Microsoft Windows 10 and higher



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Do you quickly need to translate your slides from English to French or some words from English to Hindi? The best option available to you is to get a professional translator but did you know that PowerPoint includes rudimentary translation skills? This translation is not something that you could use without checking results, but this is still a great start.

Follow these steps to explore translation options in PowerPoint 365 for Windows:

  1. Launch PowerPoint, and open an existing presentation or even create a new one. Now, optionally select some text on your slide. Then, access the Review tab of the Ribbon, and click the Translate button, as shown highlighted in red within Figure 1, below .
  2. Translate button within the Review tab of the Ribbon in PowerPoint 365 for Windows
    Figure 1: Translate button within the Review tab of the Ribbon
  3. Alternatively, select your text, and right-click to bring up the contextual menu you can see in Figure 2, below. Choose the Translate option, highlighted in red within Figure 2.
  4. Right-click to access the Translate option in PowerPoint 365 for Windows
    Figure 2: Right-click to access the Translate option
  5. This action opens the Translator Task Pane as shown in Figure 3, below. The text content selected on the slide shows up in the From area shown highlighted in green within Figure 3. Note that PowerPoint has automatically detected the language of the text, as shown highlighted in red within Figure 3.
  6. Translator Task Pane in PowerPoint 365 for Windows
    Figure 3: Translator Task Pane
  7. PowerPoint has also selected French as the To language, as shown highlighted in blue within Figure 3, above. This language is chosen based on the translation languages you used previously. Also, the French translation can be seen in the To area shown highlighted in orange within Figure 3.
  8. Swap From and To Languages

  9. If you have selected the wrong languages and want to swap the From and To languages, you can click on the Swap Languages button, highlighted in purple within Figure 3.
  10. Hover your cursor over any of the words in the original text within the From area, as shown highlighted in red within Figure 4, below, and you can see the exact translation of that word in the To area, as shown highighted in blue within Figure 4. You also see more translation options for the same word contextually in the area below, highlighted in purple within Figure 4.
  11. Translation options in PowerPoint 365 for Windows
    Figure 4: Translation options
  12. To replace the existing text in the slide with text from the translated language, click the Insert button, highlighted in green within Figure 4, above.
  13. Save your presentation often.

Translating Entire Presentations?

By processing one text container at a time, you can translate entire presentations. But do remember these machine translations are not perfect. Be sure to check them manually for any imperfections. Also, if you want to work on an entire presentation, it is a good idea to save your existing presentation with a new name and then translate text content. This will ensure that you do not overwrite the presentation in the original language!


People Also Ask:

How do you translate text in PowerPoint?

PowerPoint includes a built-in translation feature that lets you translate the text you select from one language to another. It can also automatically detect your source language, making this process so much easier for you.

How do I enable translation in PowerPoint?

PowerPoint already includes the Translation option in the Review tab of the Ribbon. Click on this button to bring up the Translation task pane.

Can I use Google Translate to translate my PowerPoint presentations?

Yes, you can upload your PowerPoint files to the Google Translate service and translate the text from one language to another.

See Also:

05 08 24 - Spelling, AutoCorrect, and Reference Tools: Translation in PowerPoint (Glossary Page)

Translation in PowerPoint 2016 for Windows
Translation in PowerPoint 2013 for Windows
Translation in PowerPoint 2010 for Windows

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