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Properties of a Presentation in PowerPoint 2016 for Windows

Learn how to view and edit current presentation properties in PowerPoint 2016 for Windows.


Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher

Presentation properties are the details about a presentation such as title, author name, subject, and keywords that identify the document's topic or contents etc. It's important to specify relevant values for the presentation's Property attributes, because they help to identify the presentation. Populating the fields for various Properties also helps you search for particular slides more efficiently later.

Here are some types of document properties:

  1. Standard properties are set automatically by the application and include Author, Title, and Subject. You can also specify your custom text values for these properties.
  2. Automatically updated properties includes both file system properties (File Size, File Date, etc.) and statistics that are maintained for you by the application. These properties cannot be changed. You can use the automatically updated properties to identify or find documents. For example, you can search for all files created after August 3, 2005, or for all files that were last changed yesterday.
  3. Custom properties are the additional properties for your presentation. You can assign a text, time, or numeric value to custom properties, and you can also assign them the values yes or no. You can choose from a list of suggested names or define your own.

To view and edit current presentation properties in PowerPoint 2016, follow these steps:

  1. Open any presentation in PowerPoint that has been saved at least once. Access the File menu, and choose the Info Pane to get to Backstage view, as shown in Figure 1. The area on the right side displays the Properties of the current PowerPoint presentation, as shown highlighted in red within Figure 1.

    Properties of the presentation within Backstage view
    Figure 1: Properties of the presentation within Backstage view
  2. Within the Properties pane click the Show All Properties option (shown highlighted in blue within Figure 1, above). This action displays properties such as presentation Size, the number of Slides, Hidden Slides, the number of Multimedia Clips presentation has, etc. as shown in Figure 2.

    All presentation properties displayed
    Figure 2: All presentation properties displayed
  3. Within the Properties pane some of the entries are editable, and some are not. Just hover your mouse cursor over any detail of a property. The editable sections will change the cursor into edit mode; in Figure 3 you can see that the Title of the presentation is editable.

    Presentation Title can be edited
    Figure 3: Presentation Title can be edited
  4. Although PowerPoint automatically adds Author name, you can change it if required. Additionally, you can add more Authors from your Address book. To do that just click the Search Address Book for Contacts icon (highlighted in red within Figure 4), placed right next to the Add an author option.

    Search Address Book for contacts icon
    Figure 4: Search Address Book for contacts icon
  5. This opens your default Address Book dialog box, as shown in Figure 5. Within the dialog box select the contact you want to add as author, and click the To button (highlighted in red within Figure 5).

    Address Book dialog box
    Figure 5: Address Book dialog box
  6. This will add the selected contact to Message Recipients, as shown highlighted in red within Figure 6. Add as many contacts as you want, and click the OK button (highlighted in blue within Figure 6).

    Contact added to Message Recipients
    Figure 6: Contact added to Message Recipients
  7. This adds the selected contact as Author within the Properties pane, shown highlighted in red within Figure 7.

    Selected contact added as author
    Figure 7: Selected contact added as author
  8. Click the Properties button within the Properties pane to bring up a drop-down menu, as shown in Figure 8. There is one option within the drop-down menu, both of these options are explained in our Advanced Properties tutorial.

    Properties drop-down menu
    Figure 8: Properties drop-down menu
  9. Save your presentation often.

See Also:

Properties of a Presentation in PowerPoint 2013 for Windows
Properties of a Presentation in PowerPoint 2010 for Windows

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