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Opening PowerPoint Presentation in PowerPoint Online

Learn how to open a PowerPoint presentation from within Web App.


Product/Version: PowerPoint Online

We explored commenting within the PowerPoint Online (OneDrive). Use PowerPoint Online for a while, and you will discover that this web-based version of PowerPoint works similarly to the desktop versions of PowerPoint, although it does have fewer options. In this tutorial we'll show you how to open a presentation created within PowerPoint Online in your PowerPoint desktop version:

Two Desktop Versions of PowerPoint?

If your desktop system has two or more versions of PowerPoint installed, then PowerPoint Online will open your slides in the default PowerPoint version.

Follow these steps to learn how to open a PowerPoint Online presentation, hosted on OneDrive within your PowerPoint desktop version:

  1. Open your OneDrive Files page, as shown in Figure 1. If you have created some PowerPoint presentations using PowerPoint Online or uploaded some presentations, you will see a list of PowerPoint presentations uploaded to OneDrive.

    OneDrive Files page
    Figure 1: OneDrive Files page
  2. First, select the file which you want to open. To do that, select the check-box placed right in front of PPTX or any other PowerPoint file that you want to open. Figure 2, below shows that we have selected the a PPTX file (highlighted in red within Figure 1). Now, choose the Open menu option (highlighted in blue within Figure 2).

    Select file to open
    Figure 2: Select file to open
  3. This opens the Open drop-down menu, as shown in Figure 3. Here select the Open in PowerPoint option, highlighted in red within Figure 3.

    Open in PowerPoint option
    Figure 3: Open in PowerPoint option
  4. This may open the Launch Application window, as shown in Figure 4. Within this window, choose the desktop PowerPoint version that you want to open the presentation with, and click the Open link button highlighted in red within Figure 4.

    Launch Application window
    Figure 4: Launch Application window
  5. This opens the Sign in window, as shown in Figure 5. Type in your Microsoft account username/email address in the box shown highlighted in red within Figure 5.

    Sign in to your Microsoft account
    Figure 5: Sign in to your Microsoft account
  6. Within the next window that opens, enter the password and click the Sign in button as shown in Figure 6.

    Enter your password
    Figure 6: Enter your password
  7. This opens the file into PowerPoint desktop version as shown in Figure 7.

    Presentation opened in desktop version
    Figure 7: Presentation opened in desktop version

Alternatively, you can open the selected file in PowerPoint Online by clicking the file name or choosing the Open in PowerPoint Online option within the Open drop-down menu (refer to Figure 3, earlier on this page). This will open the presentation within PowerPoint Online in Reading View, as shown in Figure 8. Within Reading View, choose the Edit Presentation menu option (highlighted in red within Figure 8). Then from the resultant menu choose Edit in PowerPoint option (highlighted in blue within Figure 8).

Edit in PowerPoint option
Figure 8: Edit in PowerPoint option

Choose any of the above options to open a presentation from within Web App in PowerPoint desktop version.

Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

Go and get a copy of our Pictures in Presentations ebook.

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