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Using Captions in Photo Album Presentations in PowerPoint 2010 for Windows

Learn how to use captions in Photo Album presentations within PowerPoint 2010.

Author: Geetesh Bajaj

Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows XP / Vista / 7 / 8

Date Created: July 1st 2011
Last Updated: July 1st 2011

In previous tutorials about the Photo Album option in PowerPoint 2010, you have learned how to create a new Photo Album and how you can edit existing Photo Albums by reordering pictures and changing the slide's picture layout. One of PowerPoint's most powerful features is to use captions for the pictures you add in a Photo Album presentation -- by default it uses the file name for your captions -- so if the original file name was "Winter Morning.jpg", the caption you see on your slide will be "Winter Morning" -- that is so perfect! Unfortunately not many people provide such nice names to their pictures -- most pictures are just subsequent numbers from a digital camera these days -- so a name like IMG06712.jpg is more common! You really don't want a caption like IMG06712 -- fortunately, PowerPoint lets you change captions too! First let me show you how to enable captions:

1. Open your existing Photo Album presentation, and choose the Insert tab | Photo Album | Edit Photo Album option.
   
   
2. The Edit Photo Album dialog box opens as you see in Figure 1. You might (or might not) see that the Caption below ALL pictures option is grayed out (highlighted in red in Figure 1 below).
   
   
   Figure 1: Edit Photo Album dialog box
   
   
3. The Caption below ALL pictures option works for all picture layouts other than the Fit to slide option (highlighted in blue in Figure 1, above). You must first change the Picture layout to some other type.
   
   
4. We chose the 1 picture layout (highlighted in blue in Figure 2 below) and you can see that the Caption below ALL pictures option is now enabled. Select it by clicking on the checkbox, highlighted in red in Figure 2.
   
   
   Figure 2: Caption below ALL pictures option selected
   
   
5. When done, click the Update button (highlighted in green in Figure 2 above).
   
   
6. This adds a caption beneath the picture, as shown in Figure 3.
   
   
   Figure 3: Caption added beneath the picture
   
   
7. By default, PowerPoint 2010 inserts the file name of the photo as the caption (refer to Figure 3 above).
   
   
8. These captions can be edited any time. Simply click in the text box containing the caption and type in your new caption, as shown in Figure 4.
   
   
   Figure 4: Edited caption
   
   
9. Save you Photo Album presentation.

See Also: Using Captions in Photo Album Presentations in PowerPoint 2013 foe Windows