Add Headers and Footers to Slides in PowerPoint 2013
Learn how to add Headers and Footers to slides in PowerPoint 2013.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2013
OS: Windows 7, 8, and 10
The terms Header and Footer typically come from word processing programs
-- these denote repeated elements that show at the top and bottom of every page. Headers and Footers work
similarly on PowerPoint slides -- the Footer is a line of text that usually appears at the
bottom of a slide, as shown highlighted in red within Figure 1.
Figure 1: Footer in PowerPoint
Typically, the Footer area includes three placeholders:
- Footer (You add a message, a company name, or anything you want to be visible on all slides here)
- Slide number
By default, the footer with one or more of these three placeholders appears on every slide in a
presentation -- but you can change that as required. You can also move the content within the Footer area to
the top of your slide, as shown highlighted in red within
Figure 2. By doing so, you change a Footer to a Header!
Figure 2: Footer moved to the top of the slide
In this tutorial, we'll learn how to make Footers (or Headers) visible on your slides in PowerPoint 2013:
- Open the presentation where you want to add a Header or Footer. Access the Insert tab of
the Ribbon, as shown in
Figure 3 (highlighted in red).
Figure 3: Insert tab of the Ribbon
- Within the Insert tab, click the Header & Footer button
(highlighted in red within Figure 4).
Figure 4: Header & Footer button
Tip: You can also click either the Date & Time or Slide Number buttons -- they all end up summoning the same Header and Footer dialog box!
- You'll see the Header and Footer dialog box, as shown in Figure 5.
Figure 5: Header and Footer dialog box
Within the Header and Footer dialog box, make sure that the Slide tab (highlighted in red within Figure 5, above) is selected - so that the options you select or deselect will only affect the slides you see onscreen rather than your printed handouts. Options within the Slide tab of Header and Footer dialog box are explained below, as marked in Figure 5, above:
- Date and time: Select this check-box to make the date appear on your slide(s). Then
choose whether you want the Date and time to Update Automatically, or set them to Fixed, to achieve any of the results explained below:
Update Automatically: Select this radio button and then open the drop-down list (see Figure 6) to choose a date (or date and time) format. You can even choose the Language and Calendar type -- changing these options may show different options within the drop-down list you see in Figure 6.
Figure 6: Date (or date and time) format drop-down list
Note: The Language and Calendar type options may be grayed out if you don't have more than one proofing language installed for PowerPoint 2013 (and Office 2013) -- once you have additional languages installed, both these options will be available as shown below in Figure 7.
Figure 7: Adding date and time formats for foreign languages and calendars
Fixed: Select this radio button and enter a date in the box, as shown in Figure 8 below (highlighted in red). By default, this uses the current date -- also the date remains the same no matter when or where you edit or deliver your presentation.
Figure 8: Fixed radio button selected
Tip: If you choose the Fixed option, you can actually add anything else -- even if it is not a date! Type whatever you want to appear within the Date placeholder.
- Slide number: Select this check-box to enable the slide number to be visible on your
slide(s). Learn more in our
Working with Slide Numbers
- Footer: This check-box, when selected, makes the Footer visible on all
the slides of your presentation. Also, when this check-box is selected, the box below gets activated
where you can enter the content of the footer, as shown in Figure 9. Typically, users like
to type in stuff like Confidential, Draft, etc. in this area -- or even copyright notices.
Figure 9: Add footer text
- Don't show on title slide: This check-box will enable selected options on all slides
except the Title slide.
You can similarly add and edit Headers and Footers in your Notes and Handout pages -- look at our Add Headers and Footers to Notes and Handout pages in PowerPoint 2013 to learn more.
- Date and time: Select this check-box to make the date appear on your slide(s). Then choose whether you want the Date and time to Update Automatically, or set them to Fixed, to achieve any of the results explained below:
- Now you need to apply the choices you made --to do so, you have two options within the Header and Footer dialog box, as explained below:
- Click the Apply to All button to apply the Header or Footer to all slides in your presentation.
- Click the Apply button to apply the Header or Footer to just the active slide in your
- Save your presentation often.
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