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Working With Slide Numbers in PowerPoint 2013

Learn how to add Slide Numbers on slides and Masters in PowerPoint 2013 -- and more tricks on making them work to your will.

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Product/Version: Microsoft PowerPoint 2013
OS: Windows 7, 8, and 10







Introduction
Enable Slide Numbers in the Master
Troubleshooting Slide Numbers
Start Numbering from Zero
Start Slide Number from 31
Start on the Third, Fourth, or Another Slide


Introduction

If your presentation has many slides, it will be easy to identify the current slide as long as you have enabled slide numbers on your slides. In PowerPoint you have to make these slide numbers visible since they don't show by default.

Following these steps will help add slide numbers to your individual slides in PowerPoint 2013.

  1. Select the Insert tab of the Ribbon. And click the Header & Footer button, as shown highlighted in red within Figure 1, or click the Slide Numbers button (highlighted in blue within Figure 1).

    Header and Footer button
    Figure 1: Header and Footer button

  2. This brings up the Header and Footer dialog box, as shown in Figure 2. Make sure that you access the Slide tab within this dialog box. Select the Slide number check-box, as shown highlighted in red within Figure 2. Now choose any of these options:

    Apply to All: This will apply the slide number to all slides in the active presentation.
    Apply: This will apply the slide number to the current slide only.

    Header and Footer dialog box in PowerPoint
    Figure 2: Header and Footer dialog box

  3. You can also choose the Don't show on title slide check-box (highlighted in blue within Figure 2, above) to disable the visibility of slide number on the title slide, the first slide in a presentation.

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Enable Slide Numbers in the Master

If the presentation has multiple Masters and/or Slide Layouts, you can enable slide numbers in Slide Master view on a particular Slide Master so that you can control which slides show the slide number and which don't.

Follow these steps to do so:

  1. Select the View tab of the Ribbon. And then click the Slide Master button, as shown highlighted in red within Figure 3.

    Slide Master button
    Figure 3: Slide Master button

  2. This opens the Slide Master view, as shown in Figure 4.

    Slide Master view in PowerPoint
    Figure 4: Slide Master view

  3. The Slides pane located on the left side of the Slide Master view has one large thumbnail that represents the Slide Master. All the smaller thumbnails represent individual Slide Layouts. Select the Master or the Layout on the left pane for which you want to enable slide numbers.

  4. Select the Insert tab of the Ribbon, and click the Header & Footer button to bring up the familiar dialog box that you last saw in Figure 2 (refer earlier in this page). Select the option to enable slide numbers.

  5. Choose Apply to All button if you want to show slide numbers in all Masters / Layouts of the presentation -- and only Apply if you want it to be visible on the current selection (Master or Layout).

  6. Make sure you are on the Slide Master tab of the Ribbon, and click the Close Master view button to go back to the Normal view.

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Troubleshooting Slide Numbers

Even after applying the slide numbers some times they are not visible, to make slide numbers visible follow these troubleshooting sequence:

  1. Check whether the slide objects are overlapping the slide numbers in both the Normal and Slide Master views.

  2. If that doesn't work, select the View tab on the Ribbon and click the Slide Master button (refer to Figure 3, earlier on this page).

  3. This will take you to Slide Master view, select the Slide Master on the left pane (the larger thumbnail on the top of other smaller thumbnails). Now, click the Master Layout button, as shown highlighted in red within Figure 5.

    Master Layout button
    Figure 5: Master Layout button

  4. This opens the Master Layout dialog box, that you can see in Figure 6.

    Master Layout
    Figure 6: Master Layout

  5. Make sure that the Slide number check-box is selected as shown in Figure 6, above. If it is not selected, select it and click the OK button. If you have Multiple Masters (more than one large thumbnail on the left pane), you'll want to check the Master Layout for all the masters.

  6. Go back to Normal view by clicking the Close Master View button in the Slide Master tab of the Ribbon.

Note: If you find another problem or solution, do enter your comments at the bottom of this page!

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Start Numbering from Zero

Do you want to start the numbering on your slides from zero rather than one? Or do you want to start it from 6 or 101? You can do it -- just follow these steps:

  1. Choose the Design tab from the Ribbon, and click the Slide Size button (highlighted in red within Figure 7). This brings up a drop-down menu -- select the Custom Slide Size option, as shown highlighted in blue within Figure 7.

    Custom Slide Size option
    Figure 7: Custom Slide Size option

  2. This opens the Slide Size dialog box, as shown in Figure 8.

    Slide Size dialog box
    Figure 8: Slide Size dialog box

  3. Change the number in the Number slides from option, shown highlighted in red within Figure 8, above.

  4. Click the OK button to get back to your slides.

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Start Slide Number from 31

When you put in the auto number thing so that you can see what slide number you are on, can you start that at any number? Why does it have to be zero or one -- can it be 31?

Yes, it can -- since we already detail how this can be done on my blog, let me lead you there -- see Start Slide Number from 31.

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Start on the Third, Fourth, or Another Slide

Typically you can start your slide numbering with any number -- so yes, your first slide can be numbered fourth. But what if you want the opposite -- maybe you want your fourth slide to be numbered first!

Read more about making your fourth behave like your first slide.

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See Also:

Working With Slide Numbers in PowerPoint 2011 for Mac
Working With Slide Numbers in PowerPoint 2010 for Windows
Working With Slide Numbers in PowerPoint 2007 for Windows
Working With Slide Numbers in PowerPoint 2003 and 2002 for Windows

 

PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

PowerPoint Keyboard Shortcuts and Sequences E-book

 



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