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Sharing Custom Dictionaries in PowerPoint 2016 for Windows

Learn how to share custom dictionaries in PowerPoint 2016 for Windows. Doing so will help you share your additions and customizations with other PowerPoint users within your organization.


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Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher






Each logged-in user has a default custom dictionary accessible within PowerPoint and other Microsoft Office programs called RoamingCustom.dic. Additionally, you can create and use many more custom dictionaries. Over time, your custom dictionaries may become a very useful resource, especially since any custom dictionary loaded is used by all the Office applications such as Word, Excel, PowerPoint, and Outlook. Let us assume that you have added several words to the custom dictionaries over the last 4 or 5 years, and now you need to move to a new computer. Or probably you have a colleague who is going to help you with some documentation, and you obviously want him or her to use your custom dictionary. To share the actual dictionary files (.dic), you first need to find out where they are stored on your computer.

Where is my Custom Dictionary for Microsoft Office?

The RoamingCustom.dic is typically stored in a separate folder for each local user/signed-in Microsoft account. If you are running Windows 10, 8 or 7, you can find the custom dictionaries within:

Users\username\AppData\Roaming\Microsoft\Office\16.0\identifier_number\Proofing

We already know the path of your RoamingCustom.dic file, as already mentioned above. Unlike RoamingCustom.dic, other custom dictionaries could be stored anywhere else on your system! Therefore, it is a good idea to find out the path where your custom dictionary is located. This process will enable you to find out the location of any other dictionary which is loaded within PowerPoint 2016 for Windows:

  1. Launch PowerPoint 2016 if it is not already open, and choose File | Options, as shown in Figure 1.
  2. Options within the File menu
    Figure 1: Options within the File menu
  3. This opens the PowerPoint Options dialog box, click the Proofing option within the sidebar to view the interface that you see in Figure 2, below.
  4. Proofing section of PowerPoint Options dialog box includes the Custom Dictionaries button
    Figure 2: Proofing section of PowerPoint Options dialog box includes the Custom Dictionaries button
  5. Now, click the Custom Dictionaries button (highlighted in red within Figure 2, above). This summons the Custom Dictionaries dialog box, as shown in Figure 3. Select any of the dictionaries under the Dictionary List. You will notice the File path box which displays the selected dictionary's location (highlighted in red withinFigure 3).
  6. File path displaying the selected dictionary’s location
    Figure 3: File path displaying the selected dictionary’s location
  7. Now, select the location in the File path box (highlighted in red within Figure 3, above) and right-click the selection. From the resultant menu, select the Copy option, as shown highlighted in red within Figure 4.
  8. Location of the custom dictionary copied
    Figure 4: Location of the custom dictionary copied
  9. Open Windows Explorer and paste (Ctrl+V) the copied location within the Address Bar (highlighted in red within Figure 5). And click the Go to button (highlighted in blue within Figure 5) or press the Enter key on the keyboard.
  10. Copied location pasted within the Address Bar
    Figure 5: Copied location pasted within the Address Bar
  11. This will open the folder where the custom dictionary is stored, as shown in Figure 6.
  12. Custom dictionary location accessed
    Figure 6: Custom dictionary location accessed
  13. Now, select the dictionary file you want to copy. Thereafter, you can easily copy this file to a thumb drive, or external hard disk, or even send the dictionary file (.dic) via email. Once the dictionary file is thus shared, it can be easily loaded onto another system using the process explained in our Load Custom Dictionaries in PowerPoint 2016 for Windows tutorial.
  14. Save your presentation often.

See Also:

Sharing Custom Dictionaries in PowerPoint 2013 for Windows
Sharing Custom Dictionaries in PowerPoint 2011 for Mac
Sharing Custom Dictionaries in PowerPoint 2010 for Windows

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