Indezine Logo




Find and Replace Words in PowerPoint 2016 for Windows

Learn how to find and replace words in PowerPoint 2016 for Windows. This is a quick solution to replace misspelled words, names, numbers, and more.


Author:

Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher



Learn PowerPoint

Presentation Management 13: Better Storytelling



If you created a long presentation for a particular event or concept and then realize that you used the wrong terminology across the presentation, then what would you do? Yes, you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some occurrences. Your best choice is to do replace using the Find and Replace option in PowerPoint 2016, as explained in the following steps:

  1. Open the presentation in which you have to find and replace a specific word. Access the Home tab on the Ribbon, as shown highlighted in blue within Figure 1.
  2. Presentation opened
    Figure 1: Presentation opened
  3. Within the Home tab, click the down arrow of the Replace (highlighted in red within Figure 2) button to bring up a drop-down menu, as shown in Figure 2. Click the Replace option in this drop-down menu (highlighted in blue within Figure 2).
  4. Replace drop-down menu
    Figure 2: Replace drop-down menu
  5. This summons the Replace dialog box, as shown in Figure 3.
  6. Replace dialog box
    Figure 3: Replace dialog box
  7. Now type the word you want to find within the Find what box (highlighted in red within Figure 4) and type the replacement word within the Replace with box (highlighted in blue within Figure 4).
  8. Words typed within Replace dialog box
    Figure 4: Words typed within Replace dialog box
  9. Within the Replace dialog box, you can select the check-boxes explained below to narrow the search:
  10. Match case

  11. This will match the letter case in the Replace process. For example, in this case it will locate two, but not Two or TWO.
  12. Find whole words only

  13. This will locate only whole words and not word stems. For example, in this case it will locate two, but not two-faced or two-piece.
  14. Now click the Find Next button (highlighted in green within Figure 4, above) to find the next occurrence of the word.
  15. Once the word which has to be replaced is found, you can proceed with any of the following options:
  16. Replace

  17. Click this button to replace a single instance of the found word. You can click the Find Next button to locate another instance.
  18. Replace All

  19. Click this button to replace all instances of the found word in the open presentation, all at once.
  20. Once done, click the Close button.
  21. Save your presentation.

No Find and Replace in Charts?

PowerPoint's Replace option does not find words within charts. Even the charts you create within PowerPoint because charts are essentially Excel objects. To replace words in charts, you will first have to bring up the Excel sheet via the Edit Data option. Then make sure you are using the full instance of Excel rather than the windowed version. Within Excel, access the Home tab, click the down arrow of the Find and Select button to bring up a drop-down menu. Click the Replace option in this drop-down menu. Hereafter, the process to replace words in Excel 2016 works in the same way as it works within PowerPoint 2016.

See Also:

05 08 11 - Spelling, AutoCorrect, and Reference Tools: Find and Replace Words in PowerPoint (Glossary Page)

Find and Replace Words in PowerPoint 365 for Windows
Find and Replace Words in PowerPoint 2013 for Windows
Find and Replace Words in PowerPoint 2011 for Mac
Find and Replace Words in PowerPoint 2010 for Windows

You May Also Like: Outstanding Presentations Workshop 2012: Conversation with Ellen Finkelstein | Nature PowerPoint Templates


Popular Posts

Use Safe Fonts Available on All Systems in PowerPoint
Use Safe Fonts Available on All Systems in PowerPoint
Learn about using safe fonts in PowerPoint.

10 Tips for Pecha Kucha
10 Tips for Pecha Kucha
Read 10 amazing Pecha Kucha tips that will help you create and deliver a better Pecha Kucha presentation.

Creating Slide Backgrounds in Photoshop for PowerPoint
Creating Slide Backgrounds in Photoshop for PowerPoint
Learn how to create slide backgrounds for PowerPoint in Photoshop.

Formatting Arrows (Arrowheads) in PowerPoint 2016 for Windows
Formatting Arrows (Arrowheads) in PowerPoint 2016 for Windows
Learn how to format arrowheads for lines in PowerPoint 2016 for Windows.



Organic Shapes with Brush Edges

You get 8 shape types plus lines as part of this Organic Shapes collection. Each of these 8 shape types have 10 variants. So you end up with 80 hand-drawn shape options! Again each of these 80 shapes have 12 brush stroke styles! Plus you get the lines and arrows in 12 brush stroke styles too. Combine all variations to end up with more than 3000 possibilities.

Buy and Download for $99+ (83 MB)

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Find and Replace Words in PowerPoint 2016 for Windows.


Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Media Kit | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2022, Geetesh Bajaj. All rights reserved.