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Keyboard Shortcuts: PowerPoint 2016 for Mac



Keyboard Shortcuts: PowerPoint 2011 for Mac

Here's the most comprehensive list of PowerPoint 2016 for Mac keyboard shortcuts that we know about -- how many of these do you presently use? If you discover a shortcut key not listed here, please get in touch with us through our feedback form.



More PowerPoint Keyboard Shortcuts Pages:

PowerPoint 2016 for Windows
PowerPoint 2013 for Windows
PowerPoint 2011 for Mac
PowerPoint 2010 for Windows
PowerPoint 2007 for Windows
PowerPoint 2003 for Windows



PowerPoint Keyboard Shortcuts: 2011

Command Shortcuts

+ A
Select all slide objects (Normal view)
Select all slides (Slides pane and Slide Sorter view)
Select all text (in Outline pane)
Changes the pointer to an arrow (Slide Show view)

+ B
Bold selected text

+ C
(Fn) + F3
Copy

+ D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

+ Shift + D
Duplicates active slide

+ Option + D
Hide/Show Dock (this is a Mac OS X shortcut)

+ E
Center Align selected text (Normal view)

+ F
Takes the cursor to the Find search box

+ Ctrl + F
Switch to full screen (hide menus)

+ Option + G
Group selected slide objects

+ Shift + Option + G
Ungroup

+ Option + Ctrl + G
Show/Hide Guides

+ H
Hides opened presentation(s)

+ Shift + H
Opens Replace dialog box

+ I
Italicize selected text

+ J
Justify selected text

+ Option + J
Regroup

+ K
Insert hyperlink

+ L
Left align selected text

+ Shift + N
Insert New Slide (Normal and Slide Sorter)
Insert New Master (Slide Master view)

+ M
Minimizes opened presentation

+ Option + M
Opens Paragraph dialog box (if your cursor is within a text container, or if a text container is selected)

+ N
Create New Presentation

+ Shift + N
Adds new Slide (in Normal view)

+ O
Brings up the Open tab of the Microsoft PowerPoint dialog box that lets you open files locally and on cloud locations

⌘ + Shift + O
Open recent files

+ P
Brings up Print options
Change Pointer to Pen (Slide Show view)

+ Shift + P
Brings up the New tab of the Microsoft PowerPoint dialog box that lets you create a new presentation from a Theme or template

+ Q
Exit PowerPoint

+ R
Right align selected text

+ Option + R
Hide/Show Ribbon

+ S
Save (for presentations saved at least once)
Save As (for presentations never saved)

+ Shift + S
Save a presentation with a different name, location, or file format

+ T
Opens Font dialog box (if a text container is selected)

+ U
Underlines selected text
Hide pointer and navigation in Slide Show view

+ V
Paste

+ Ctrl + V
Paste Special

+ W
Close active presentation

+ X
Cut

+ Y
Repeat or redo

+ Z
Undo

+ ~
Move through multiple open presentations

⌘ + +
Zoom in Screen

⌘ + -
Zoom out Screen

+ Shift + >
Increase font size

+ Shift + <
Decrease font size

⌘ + Shift + 1
Format selected object

+ Up Arrow
Moves cursor to before first paragraph (if your cursor is within a text container in Normal view)
Nudge selected slide object upwards

+ Down Arrow
Moves cursor to after last paragraph (if your cursor is within a text container in Normal view)
Nudge selected slide object downwards

+ Left Arrow
Moves cursor to start of line (if your cursor is within a text container in Normal view)
Nudge selected slide object leftwards

+ Right Arrow
Moves cursor to end of line (if your cursor is within a text container in Normal view)
Nudge selected slide object rightwards

+ Shift + Up Arrow
Select everything from insertion point to before the first paragraph, and deselect everything else (if your cursor is within a text container in Normal view)
Select all text from insertion point to the first slide (in the Outline pane)

+ Shift + Down Arrow
Select everything from insertion point to after the last paragraph, and deselect everything else (if your cursor is within a text container in Normal view)
Selects all text from insertion point to the last slide (in the Outline pane)

+ Shift + Left Arrow
⌘ + Shift + Home
Select everything from insertion point to the beginning of the line, and deselect everything else (if your cursor is within a text container in Normal view)
Selects all text from insertion point to the first character on the line (in the Outline pane)

+ Shift + Right Arrow
⌘ + Shift + End
Select everything from insertion point to the end of the line, and deselect everything else (if your cursor is within a text container in Normal view)
Selects all text from insertion point to the last character on the line (in the Outline pane)

+ 1
Switch to Normal view

+ Option + 1
Opens Slide Master

+ 2
Switch to Slide Sorter view

+ Option + 2
Opens Handout Master

+ 3
Switch to Notes Page view

+ Option + 3
Opens Notes Master

+ 4
Switch to Outline view

+ Tab
Switch to next application(s). This is essentially a Mac OS X shortcut key, and not a PowerPoint shortcut

+ Shift + Tab
Switch to previous application(s). This is essentially a Mac OS X shortcut key, and not a PowerPoint shortcut

+ Shift + Return
Switch to full screen slide show

+ Return
View Slide Show from the current slide onwards


Control Shortcuts

Ctrl + P
Ctrl + Q
Pause media (Works in Normal and Slide Show views)

Ctrl + Shift + T
Opens Notes Page view

Ctrl + Shift + V
Opens Slide Sorter view

Ctrl + Click
Opens the right-click contextual menu for the selected object


Shift Shortcuts

Tab
Moves to the subsequent cell within a Table
Activates the next option or option group within Dialog box
Selects next slide object on Slide (when one object is selected)
Demote (for selected text in the Outline pane)

Shift + Tab
Moves to the preceding cell within a Table
Activates the previous option or option group within Dialog box
Selects previous slide object on Slide (when one object is selected)
Promote (for selected text in the Outline pane)

Shift + (Fn) + F3
Cycle case of selected text (Sentence case, Lowercase, and Uppercase)

Shift + Left Arrow
Select or deselect one character to the left

Shift + Right Arrow
Select or deselect one character to the right

Shift + Up Arrow
Select or deselect text one line up

Shift + Down Arrow
Select or deselect text one line down

Shift + Home
Select or deselect text to the beginning of the line.

Shift + End
Select or deselect text to the end of the line


Option Shortcuts

Option + (Fn) + F8
Show Macro dialog box

Option + (Fn) + F11
Access Microsoft Visual Basic for Applications environment

Option + Shift + Page Down
Seek media ahead; like a Forward button (works in Normal and Slide Show views)

Option + Shift + Page Up
Seek media backwards; like a Rewind button (works in Normal and Slide Show views)

Option + Left Arrow
Rotate slide object counterclockwise by 15 degrees
Move one word to the left (if your cursor is within a text container in Normal view)

Option + Right Arrow
Rotate slide object clockwise by 15 degrees
Move one word to the right (if your cursor is within a text container in Normal view)

Option + Shift + Left Arrow
Select or cancel selection for one word to the left

Option + Shift + Right Arrow
Select or cancel selection for one word to the right

Option + Up Arrow
Move one paragraph upwards (if your cursor is within a text container in Normal view)

Option + Down Arrow
Move one paragraph downwards (if your cursor is within a text container in Normal view)

Option + Enter
Opens Presenter view


Other Shortcuts

Home
Moves cursor to beginning of current line of text (Normal view)
Moves to the first slide (Slide Sorter view)

End
Moves cursor to end of current line of text (Normal view)
Moves to the last slide (Slide Sorter view)

Return
Change shape or placeholder to editing mode, allowing you to type / edit text

Page Up
Moves to previous slide (Normal and Slide Show views)

Page Down
Moves to next slide (Normal and Slide Show views)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

Delete ⌫, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B or Period (.)
Pauses the slide show and displays a black screen - Press B or the Period key again to resume the show (Slide Show view)

W or Comma (,)
Pauses the slide show and displays a white screen - Press W or the Comma key again to resume the show (Slide Show view)

Esc
Ends the slide show (Slide Show view)
Cancel a menu or dialog box action

Left Arrow
Moves insertion point leftwards for text (Normal view)
Selects previous slide (Slide Sorter view)

Right Arrow
Moves insertion point rightwards for text (Normal view)
Selects next slide (Slide Sorter view)

Up Arrow
Moves insertion point upwards for text (Normal view)
Selects slide upwards (Slide Sorter view)

Down Arrow
Moves insertion point downwards for text (Normal view)
Selects slide downwards (Slide Sorter view)

Delete ⌫
Delete one character to the left

Delete ⌦
(Fn) + Delete ⌫
Delete one character to the right

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide if the next slide is a hidden slide (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

T
Use new timings while rehearsing (Slide Show view)

F12
Displays the Mac OS X Dashboard.


Keyboard Shortcuts Deprecated

These shortcuts used to work in previous versions such as PowerPoint 2011 but no longer work in this version (2016).

+ F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

+ Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

+ Shift + C
Copy object attributes (if a shape is selected)

+ Shift + V
Paste object attributes. First, copy attributes as explained in preceding shortcut. Then press the Tab or Shift + Tab keys to select the shape or object that you want to copy attributes to. Then press the ⌘ + Shift + V keyboard shortcut.

+ Shift + -
Subscript selected text

+ Shift + +
Superscript selected text

Shift + F5
View Slide Show from the current slide onwards

F7
Spellcheck

Ctrl + I (now ⌘ + 4)
Opens Outline pane (in Normal view)

Ctrl + M (now ⌘ + Shift + N)
Adds new Slide (in Normal view)

Ctrl + Shift + D
Show Header and Footer dialog box

Ctrl + Shift + D (with text selected)
Show Date and Time dialog box

Ctrl + Shift + C
Hides all panes

Ctrl + Shift + M
Opens Get Images from PowerPoint slides dialog box

Ctrl + Shift + X
Expand the navigation pane in normal view, and switch to the outline tab

S or +
Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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