Keyboard Shortcuts: PowerPoint 2011 for Mac
Date Created: August 27th 2012
Last Updated: March 23rd 2013
Here's the most comprehensive list of PowerPoint 2011 keyboard shortcuts that we know about -- how many of these do you presently use? If you discover a shortcut key not listed here, please get in touch with us through our feedback form.
See Also:
PowerPoint 2013 Keyboard Shortcuts
PowerPoint 2010 Keyboard Shortcuts
PowerPoint 2007 Keyboard Shortcuts
PowerPoint 2003 Keyboard Shortcuts
Have your ever used keyboard shortcuts in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented? Go and get a copy of our PowerPoint Keyboard Shortcuts new e-book.
How much will this cost you? That's entirely up to you -- because you will decide the price you want to pay. If you type in $0 in the order box, we will respect that decision and you can continue downloading the book. And you can certainly put in a larger figure than $0 -- and we still won't complain! You can also download now for free, and come back later and add a price and buy it again if you feel that you want to contribute an amount -- thank you.
Go here to get a copy of this e-book that covers keyboard shortcuts for PowerPoint 2013, 2010, 2007, and 2003. Happy press-the-keyboard for you!
PowerPoint Keyboard Shortcuts E-book
Command Shortcuts
⌘ + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline tab)
Changes the pointer to an arrow (Slide Show view)
⌘ + B
Bold selected text
⌘ + C
F3
Copy
⌘ + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate Layout and Slide Master (Slide Master view)
⌘ + Shift + D
Duplicates active slide
⌘ + E
Center Align selected text (Normal view)
⌘ + F
Takes the cursor to the Find search box
⌘ + Option + G
Group selected slide objects
⌘ + Shift + Option + G
Ungroup
⌘ + Shift + J
Regroup
⌘ + Shift + H
Opens Replace dialog box
⌘ + H
Hides opened presentation(s)
⌘ + I
Italicize selected text
⌘+ J
Justify selected text
⌘+ Control + M
Opens Media toolbox
⌘ + K
Insert hyperlink
⌘ + L
Left align selected text
⌘ + Shift + N
Insert New Slide (Normal and Slide Sorter)
Inserts New Master (Slide Master view)
⌘ + N
Create New Presentation
⌘ + M
Minimizes opened presentation
⌘ + Option + D
Hide/Show Dock
⌘ + O
Open presentation
⌘ + P
Brings up Print options
Change Pointer to Pen (Slide Show view)
⌘ + Q
Exit PowerPoint
⌘ + R
Right align selected text
⌘ + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
⌘ + T
Opens Format Text box
⌘ + U
Underlines selected text
⌘ + V
F4
Paste
⌘ + Control + V
Paste Special
⌘ + Option + R
Hide/Show Ribbon
⌘ + Option + +
Zoom in Screen
⌘ + Option + -
Zoom out Screen
⌘ + Shift + P
Opens Presentation Gallery
⌘ + W
Close active presentation
⌘ + X
F2
Cut
⌘ + Y
Repeat or redo
⌘ + Z
F1
Undo
⌘ + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones
⌘ + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones
⌘ + Up Arrow
Moves cursor to start of paragraph
Nudge selected slide object upwards
⌘ + Down Arrow
Moves cursor to end of paragraph
Nudge selected slide object downwards
⌘ + Option + M
Opens Format Text - Paragraph dialog box
⌘+ Shift + C
Copy object attributes
⌘ + Shift + V
Paste object attributes
⌘ + Shift + Up Arrow
Select or cancel selection for one paragraph above
⌘ + Shift + Down Arrow
Select or cancel selection for one paragraph below
⌘ + Shift + >
Increase font size
⌘ + Shift + <
Decrease font size
⌘ + Shift + -
Subscript selected text
⌘ + Shift + +
Superscript selected text
⌘ + 1
Switch to Normal view
⌘ + 2
Switch to Slide Sorter view
⌘ + 3
Switch to Notes Page view
⌘ + Option + Control + G
Show/Hide Guides
⌘ + Tab
Switch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)
⌘ + Shift + Tab
Switch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)
⌘ + Shift + Left Arrow
Promote (for selected text on the slide or in the Outline tab)
⌘ + Shift + Right Arrow
Demote (for selected text on the slide or in the Outline tab)
⌘ + Shift + Up Arrow
Move up (for selected text on the slide or in the Outline tab)
⌘ + Shift + Down Arrow
Move down (for selected text on the slide or in the Outline tab)
⌘ + Option + 2
Opens Handout Master
⌘ + Option + 1
Opens Slide Master
⌘ + Option + 3
Opens Notes Master
Function Key Shortcuts
F1
Undo
F3
Copy
F4
Paste
F5
View the slide show from first slide
Shift + F5
View Slide Show from the current slide onwards
F7
Spellcheck
F12
Displays Dashboard, which are simple programs such as a calculator or calendar.
Control Shortcuts
Control + I
Opens Outline tab (in Normal view)
Control + M
Adds new Slide (in Normal view)
Control + P
Control + Q
Pause media (Works in Normal and Slide Show views)
Control + Shift + D
Show Header and Footer dialog box
Control + Shift + D (with text selected)
Show Date and Time dialog box
Control + Shift + C
Hides all panes
Control + Shift + M
Opens Get Images from PowerPoint slides dialog box
Control + Shift + T
Opens Notes Page view
Control + Shift + V
Opens Slide Sorter view
Control + Shift + X
Expand the navigation pane in normal view, and switch to the outline tab
Control + Click
Opens the right-click contextual menu for the selected object
Shift Shortcuts
Tab
Moves to the subsequent cell within a Table
Activates the next option or option group within Dialog box
Selects next slide object on Slide (when one object is selected)
Shift + Tab
Moves to the preceding cell within a Table
Activates the previous option or option group within Dialog box
Selects previous slide object on Slide (when one object is selected)
Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase)
Shift + F9
Opens all active programs in separate Windows
Shift + Left Arrow
Select or deselect one character to the left
Shift + Right Arrow
Select or deselect one character to the right
Shift + Up Arrow
Select or deselect text one line up
Shift + Home
Select or deselect text to the beginning of the line.
Shift + End
Select or deselect text to the end of the line
Shift + ⌘ + Home
Selects or deselect all text from the cursor to the start of the active text object
Shift + ⌘ + End
Selects or deselects all text from the cursor to the end of the active text object
Shift + Down Arrow
Select or deselect text one line down
Option Shortcuts
Option + F8
Show Macro dialog box
Option + F11
Access Microsoft Visual Basic for Applications environment
Option + Shift + Page Down
Seek media ahead; like a Forward button (works in Normal and Slide Show views)
Option + Shift + Page Up
Seek media backwards; like a Rewind button (works in Normal and Slide Show views)
Option + Left Arrow
Rotate slide object counter clockwise by 15 degrees
Option + Right Arrow
Rotate slide object clockwise by 15 degrees
Option + Shift + Left Arrow
Select or cancel selection for one word to the left
Option + Shift + Right Arrow
Select or cancel selection for one word to the right
Option + Enter
Opens Presenter view
Other Shortcuts
Home
Moves cursor to beginning of current line of text
Selects first slide (Slide Sorter view)
End
Moves cursor to end of current line of text
Selects last slide (Slide Sorter view)
Page Up
Moves to previous slide (Normal and Slide Show views)
Page Down
Moves to next slide (Normal and Slide Show views)
Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)
Delete ⌫, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)
<Number> + Enter
Goes to the slide of that number (Slide Show view)
B
Pauses the slide show and displays a black screen - Press B again to resume the show (Slide Show view)
W or Comma
Pauses the show and displays a white screen - Press W again to resume the show (in Slide Show view)
S or +
Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)
Esc
Ends the slide show (Slide Show view)
Left Arrow
Moves cursor towards left on slide (Normal view)
Selects previous slide (Slide Sorter view)
Right Arrow
Moves cursor towards right on slide (Normal view)
Selects next slide (Slide Sorter view)
Up Arrow
Moves cursor upwards on slide (Normal view)
Selects slide upwards (Slide Sorter view)
Down Arrow
Moves cursor downwards on slide (Normal view)
Selects slide downwards (Slide Sorter view)
Delete ⌫
Delete one character to the left
Delete ⌦
Delete one character to the right
E
Erase on-screen annotations
H
Go to next hidden slide if the next slide is hidden
