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Edit File Details in

Learn how to edit file details in


Product/Version: PowerPoint Online
OS: Windows and Mac OS

Note: Microsoft is closing on December 15, 2017, and have asked users to remove or migrate their content from this site.

After publishing (uploading) a file on your account, you can edit file details. It is suggested that these files details should be up to date as it helps in SEO (Search Engine Optimization) and helps you make your content accessible to the world, although you can still set some limitations for your individual files. In this tutorial, we'll explore these options.

Make sure you first sign into your account. Thereafter select the file which you want to edit, and follow these steps:

  1. Place you cursor to hover on the file which you want to edit, and you'll see the Edit option, as shown highlighted in red within Figure 1. Click this option.

    Edit option
    Figure 1: Edit option
  2. This opens a page with options to edit the selected file details, as shown in Figure 2.

    File edit page
    Figure 2: File edit page
  3. All the options within this page are explained below, as marked in Figure 2, above.

    1. Find your content here: This section provides the hyperlink to your file once it’s published. You can share this hyperlink with others.

    2. Preview: The changes you make to the Title, Author, Description and the Background can be seen here.

    3. Title: Here you add/edit your file title.

    4. Author: Add author's name.

    5. Description: Add description for your file.

    6. License: Choose the license type you want to setup for your file. The check-box enables your file under Creative Commons license. You can choose other license also from Other license options drop-down list, as shown in Figure 3.

      Other license options drop-down list
      Figure 3: Other license options drop-down list

    7. Background: Here you can choose the display thumbnail of the file link. Choose from these three options  Preview imageDefault thumbnail, and Custom image. Select the check-box and click the  Choose button

    8. Tags: Add tags related to you file.

    9. Language: Choose a language for your file.

    10. Permissions: Here you'll find two check-boxes. Allow comments about your document check-box, if select, will enable others to comment on your file. And, Allow others to download your document check-box, if selected, enables other to download your file.

    11. Done: After adding all the details click the Done button to apply the details. Here you'll find two more hyperlinks: Delete removes the file from and re-upload allows you to upload the file again (as in replacing the original file with another one).

  4. Add or edit the file details as you want. Note that you can edit the file details any number of times, and whenever you want.

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