Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when you opened the same
presentation on another computer, the text looked positively terrible! This behavior may happen if the font you used is not available on
the other computer. The best solution to this problem is to
use safe fonts that are available on most computers, or you may also
explore the option to embed fonts in your PowerPoint presentation.
Do note that all fonts cannot be embedded, and also you may not know which fonts support embedding or not! To learn
which fonts can be embedded or not, look at our
Can this font be embedded?
Follow these steps to embed fonts in your presentation in PowerPoint 2010:
Within PowerPoint 2010, click the File menu to bring up
Backstage View. Select Options, as
shown highlighted in red within Figure 1, below.
Figure 1: Backstage view
Alternatively, select the Save As option (keyboard shortcut: F12) as shown highlighted in
blue within Figure 1, above. This action brings up the Save As dialog box
as shown in Figure 2, below. Click the Tools button as shown highlighted in
red within Figure 2 to open a drop down menu. Within this drop-down menu, select
Save Options as shown highlighted in blue.
Figure 2: Save As dialog box
Either way, you summon the Save tab of the
PowerPoint Options dialog box. Note that the
area related to embedding fonts is highlighted in red within Figure 3, below.
Figure 3: The Save tab provides font embedding options
First of all, if you did not get here via the Save As dialog box, you will need to select the presentation within which
you want to embed fonts. This action is especially important if you have more than one presentation open. To do so, click the drop-down
list next to the text that reads Preserve fidelity when sharing this presentation, as shown in
Figure 4, below. Now select the presentation you want.
Figure 4: Choose the presentation for font embedding
Next, check the Embed fonts in the file option, as shown highlighted in red within
Figure 5, below.
Figure 5: Chose the Embed option
Finally, you need to select from one of two radio buttons, as explained below:
Embed only the characters used in the presentation: This option will only embed characters you have used in your
presentation. For example, if you create a single slide presentation with just one text box that contains the word, AFTER - then only
capital-case characters of five alphabets will be embedded. If you want to edit the text later, and do not have the embedded font on
your system, then you will not see the original font used!
Embed all characters: This options gets over the limitation explained in the preceding paragraph!
Click the OK button to accept these changes, or press Cancel to return without making changes.
Remember to open your presentation on a computer that does not have your embedded font installed to make sure that
the font has indeed been embedded. If you find that the font was not embedded, it could be that you are looking at the presentation on
PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint for Windows.
Also, only True Type fonts support embedding, and even then they must have embedding options enabled. Confused? Look at our our
Can this font be embedded?
page for a more detailed description.
PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado?
Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?
Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.