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Books | Book Excerpts
From Screen To Toner: Printing Your Presentation
Page 1 of 4
by Rick and Rebecca Altman - Read
Rick Altman's interview here...
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This book extract from Visual
Quickstart Guide: Microsoft Office PowerPoint 2003 is
an Indezine exclusive with permission from Peachpit
Press.
The book takes an easy, visual approach to teaching
PowerPoint, using pictures to guide you through the
software and show you what to do.
Authored by Rick and Rebecca Altman, the book has
been completely updated for the new PowerPoint 2003.
Rick Altman is host of the acclaimed PowerPoint Live
user conference - an annual event that's evolved into
an amazing international learning symposium.
I wish to thank Rick Altman, Damon Hampson, Kim
Lombardi and Peg Dolan for facilitating
the permission to extract.
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Introduction
Selecting a Printer
Previewing Slides in Grayscale
Continued on Page 2...
Introduction
In most cases, the screen is a presentation's final output device.
You create your presentation, show it on a computer or projector
screen, and then you're done. Often, a presentation never actually
makes its way to paper.
Nevertheless, when you need to print a presentation, you need to do it correctly,
and that is the focus of this chapter. Little is more frustrating than creating
a presentation that looks great onscreen…and watching it come out looking
like mud from your laser printer.
You use the Print dialog box (Figure 19.1) to send output
to a printer or file. Here, you select what to print: slides, handouts,
speaker notes, or an outline of the presentation. We'll cover all
four types of output in this chapter.
Figure 19.1
The standard Print dialog box looks a bit different in PowerPoint,
due to the many choices of output.
PowerPoint offers a Print Preview option (Figure 19.2),
which lets you see how different types of output will look when
complete. Good thing, too: In this case, we discovered that the
dark bar with black text looks pretty awful and we were able to
fix it before printing.
Figure 19.2
Print Preview is handy for warning you of impending disaster.
Back
Selecting a Printer
The Print dialog box initially indicates the current printer.
If you are connected to more than one printer and want to specify
a different one, follow these steps.
To select a different printer:
- Choose File > Print or press Ctrl+P.
The Print dialog box appears (Figure 19.1).
- In the Name field, choose the printer you want to use.
- Choose other options as desired and click OK to begin printing.
Tips
- To set printer-specific options, click Properties in the Print
dialog box (Figure 19.3).
Figure 19.3
You can reach the property sheet for any printer from within
the Print dialog box.
- If you change any settings in the Properties dialog box, PowerPoint
remembers them until you quit the program. If you find yourself
changing them often, consider changing them permanently.
You do that from Start > Control Panel > Printers and Faxes.
Right-click the desired printer and choose Properties. The dialog
box will look similar,
but now you'll be changing the default permanently.
Back
Previewing Slides in Grayscale
If you plan to print your slides on a monochrome printer, you
may want to preview them in grayscale beforehand. PowerPoint offers
an easy way to do this.
To preview slides in grayscale:
- Choose View > Color/Grayscale.
or
Click the Grayscale Preview button on the Standard toolbar (Figure 19.4).
Figure 19.4
Use this button to switch between Color and Grayscale previews.
In either case, a submenu appears where you can choose between the three
main settings: Color, Grayscale, or Pure Black and White. After you are in
the preview, a Setting drop-down menu provides several options for grayscale
settings (Figure 19.5).
Figure 19.5
Use this menu to adjust grayscale options.
Tips
- You must have an object selected in order to use the Setting
drop-down menu on the Grayscale View toolbar.
- Changing the Settings on the Grayscale View toolbar doesn't
affect the color version of the slide; it only affects the black
and white for printing. You can see that this is so by leaving
the Slide miniature pane open while changing the Grayscale View
settings.
Back
Continued on Page 2...
Altman/Altman, MICROSFT OFFICE POWERPT 2003 WIN: VISUAL QUICKSTART, ©2003
Reproduced by permission of Pearson Education, Inc. Publishing
as Peachpit Press. ALL RIGHTS RESERVED.
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