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Change Callout Shapes for Data Labels in PowerPoint 2013 for Windows

Learn how to change the Callout Shapes for Data Labels in PowerPoint 2013.

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Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8







In PowerPoint 2013, there is a new option called Data Callouts that allows you to place your Data Labels within the Callout shapes. The default Data Callouts are simple rectangle shapes, as you can see in Figure 1, below.

Data Callouts added to the chart
Figure 1: Data Callouts added to the chart

Beyond these simple rectangle callouts, PowerPoint 2013 provides you with various other shapes to make your Data Labels stand apart. Let us explore how we can change Callout shapes for Data Labels:

  1. Open your presentation and navigate to the slide containing the chart, to which you have added the Data Callouts.

  2. Select the Data Callout for a Series, and right-click to bring up a contextual menu, as shown in Figure 2. Within this contextual menu, select the Change Data Label Shapes option (highlighted in red within Figure 2). This opens a sub-menu named Data Label Shapes (refer to Figure 2 again).

    Change Data Label Shapes option
    Figure 2: Change Data Label Shapes option

    Alternatively, with the Data callout selected, access the Chart Tools Format tab (highlighted in red within Figure 3) of the Ribbon. Then click the Change Shape button (highlighted in blue within Figure 3). This opens Change Shape drop-down gallery, as shown in Figure 3.

    Change Shape drop-down gallery
    Figure 3: Change Shape drop-down gallery

    Notice that whether you right-click a Data Callout, or even if you click the Change Shape button, you’ll end up with the Shapes gallery. However -- there is a difference because the former option only provides the shapes within the Callouts category. The latter option on the other hand lets you choose any type of shape that PowerPoint’s Shapes gallery provides.

    Tip: Want to know more about the different Shape categories available within PowerPoint? Explore our Types of Shapes in PowerPoint 2013 tutorial.


  3. If you choose the right-click option, the Data Label Shapes sub-menu (refer to Figure 2, shown earlier on this page) contains 14 different shapes for your Data Labels. You need to just click on the callout shape of your choice to select. In Figure 4 below, you can see the Down Arrow Callout shape being clicked upon (highlighted in red within Figure 4).

    Down Arrow Callout shape being selected
    Figure 4: Down Arrow Callout shape being selected

  4. This will change the Callout shape of the selected Data Series to Down Arrow Callout, as shown highlighted in red within Figure 5.

    Callout shape of the selected Data Series changed to Down Arrow Callout
    Figure 5: Callout shape of the selected Data Series changed to Down Arrow Callout

  5. If you choose to bring up the entire Change Shape drop-down gallery, you can click upon any shape that you want to use as a container for your Data Labels, even if it is not within the Callouts category. In Figure 3 (earlier on this page), you can see the Oval shape being clicked upon. This will change the Callout shape of the selected Data Series to the selected shape, as shown highlighted in red within Figure 6.

    Data Callouts are changed to Ovals
    Figure 6: Data Callouts are changed to Ovals

  6. Between right-clicking and accessing the Change Shape drop-down gallery, you can choose the option that works best for you. Either way, you can change the Callout shape for the other Data Series, as shown in Figure 7 .

    Data Callout shape changed for all Data Series within the chart
    Figure 7: Data Callout shape changed for all Data Series within the chart

  7. Save your presentation often.

 

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