Slide Layouts are a very useful feature because they let you use a preset arrangement of placeholders repeatedly, resulting in consistent looking slides. And yes, you can also create your own custom Slide Layouts. While very few users create their own custom Slide Layouts, even fewer will create a custom Slide Layout for pictures! That's regrettable since Picture Slide Layouts can make your slides look so unique. In this tutorial, we will show you how easy it is to create your own Picture Slide Layout in PowerPoint 2016:
- Launch PowerPoint. You will see the Presentation Gallery. Here, select the Blank Presentation to open a blank presentation with a new single slide.
- Now, access the Design tab of the Ribbon, and from the Themes drop-down gallery choose any Theme. For this tutorial we choose Basis Theme, as shown highlighted in red within Figure 1. You can choose any other Theme as required.
Figure 1: Themes drop-down gallery
- Within the Home tab of the Ribbon, click the Layout button (highlighted in red within Figure 2) to access the Layout drop-down gallery, as shown in Figure 2. Now change the layout of the active slide to Picture with Caption, as shown highlighted in blue within Figure 2.
Figure 2: Layout drop-down gallery
- This changes the layout of your active slide to Picture with Caption, as shown in Figure 3. Click the Pictures icon (highlighted in red within Figure 3) within the Picture placeholder.
Figure 3: Pictures icon
- This brings up the Insert Picture dialog box, as shown in Figure 4. Navigate to the folder where your pictures are located and select any picture you need, and click the Insert button, as shown highlighted in red within Figure 4.
Figure 4: Insert Picture dialog box
- This adds the selected picture to your active slide, as shown in Figure 5, below. Note that the appearance of your slide depends on the Theme you chose earlier in Step 2. You however are not limited to the default Picture with Caption layout. We will next create our own customized Picture Slide Layout.
Figure 5: Picture inserted within the Picture placeholder
- To create your own Picture Slide Layout, access the View tab of the Ribbon and click the Slide Master button, as shown highlighted in red within Figure 6.
Figure 6: Slide Master button
- This opens Slide Master View. In Figure 7, below you can see the Picture with Caption layout selected within the left pane (indicated by the orange highlight) and the same Picture with Caption layout can be seen within the Slide Area (highlighted in blue).
Figure 7: Slide Master view
- Now, right-click the layout thumbnail that represents the Picture with Caption layout within the left pane to bring up a contextual menu, as shown in Figure 8. From the contextual menu choose the Duplicate Layout option (refer to Figure 8, again).
Figure 8: Duplicate Layout option
- This will create a copy of the Picture with Caption layout. Then, right-click the duplicated Picture with Caption layout, and from the contextual menu that appears choose the Rename Layout option, as shown in Figure 9.
Figure 9: Rename Layout option
- This brings up the Rename Layout dialog box, provide a descriptive name, and click the Rename button.
- Now, modify as required. You can resize and move the existing Picture placeholder, or even add more Picture placeholders as explained in our Insert Placeholders Within Slide Layouts tutorial to end up with your own Picture Slide Layout, as shown in Figure 10, below (compare with Figure 7, shown earlier on the page).
Figure 10: Customized Picture Slide Layout
- When done, click the Close Master View button (highlighted in red within Figure 11) within the Slide Master tab of the Ribbon to get back to Normal View.
Figure 11: Close Master View button
- Do note that your active slide already uses the original Picture with Caption layout, as shown in Figure 5, previously on this page. This needs to be now changed to the new layout we just created. To do so, access the Home tab of the Ribbon and click the Layout button to bring up the Layout drop-down gallery you see in Figure 12, below. Notice that your new layout shows up, as shown highlighted in red within Figure 12. Click on this thumbnail to change the layout of the active slide.
Figure 12: New Slide Layout within the Layout drop-down gallery
- You will now see extra Picture placeholders that are devoid of any pictures, as shown in Figure 13, below.
Figure 13: Extra Picture placeholders without pictures
- Add pictures to all extra Picture placeholders so that you end up with something similar to Figure 14, below (compare with Figure 5, shown earlier on this page).
Figure 14: New Picture Slide Layout added with pictures
- Save your presentation often.
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