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Working With Picture Slide Layouts in PowerPoint 2016 for Mac

Learn how to work with Picture Slide Layouts in PowerPoint 2016 for Mac. Picture Slide Layouts let you create Photo Alum style layouts and more.

Slide Layouts are a very useful feature because they let you use a preset arrangement of placeholders repeatedly, resulting in consistent looking slides. And yes, you can also create your own custom Slide Layouts. While very few users create their own custom Slide Layouts, even fewer will create a custom Slide Layout for pictures! That's regrettable since Picture Slide Layouts can make your slides look so unique. In this tutorial, we will show you how easy it is to create your own Picture Slide Layout in PowerPoint 2016 for Mac:

  1. Launch PowerPoint and open a blank presentation with a new single slide.
  2. Now, access the Design tab of the Ribbon, and from the Themes drop-down gallery click any Theme. For this tutorial we choose the Theme named Wisp, as shown highlighted in blue within Figure 1. You can choose any other Theme as required.

  3. Figure 1: Themes drop-down gallery
  4. Within the Home tab of the Ribbon, click the Layout button (highlighted in blue within Figure 2) to access the Layout drop-down gallery, as shown in Figure 2. Now change the layout of the active slide to Picture with Caption, as shown highlighted in red within Figure 2.

  5. Figure 2: Layout drop-down gallery
  6. This changes the layout of your active slide to Picture with Caption, as shown in Figure 3. Click the Pictures icon (highlighted in red within Figure 3) within the Picture placeholder.

  7. Figure 3: Pictures icon
  8. This brings up the Insert Picture dialog box, as shown in Figure 4. Navigate to the folder where your pictures are located and select any picture you need, and click the Insert button, as shown highlighted in red within Figure 4.

  9. Figure 4: Insert Picture dialog box
  10. This adds the selected picture to your active slide, as shown in Figure 5, below. Note that the appearance of your slide depends on the Theme you chose earlier in Step 2. You however are not limited to the default Picture with Caption layout. We will next create our own customized Picture Slide Layout.

  11. Figure 5: Picture inserted within the Picture placeholder
  12. To create your own Picture Slide Layout, access the View tab of the Ribbon and click the Slide Master button, as shown highlighted in red within Figure 6.

  13. Figure 6: Slide Master button
  14. This opens Slide Master View. In Figure 7, below you can see the Picture with Caption layout selected within the left pane (indicated by the orange highlight) and the same Picture with Caption layout can be seen within the Slide Area (highlighted in blue).

  15. Figure 7: Slide Master view
  16. Now, make sure that the Picture with Caption layout thumbnail is selected within the Slides Pane, as shown in Figure 8.

  17. Figure 8: Picture with Caption layout selected
  18. Then, press the + D keyboard shortcut to duplicate the selected layout. This will create a copy of the Picture with Caption layout as you can see in Figure 9 (the selected slide, and the slide above it). Then, right-click the duplicated Picture with Caption layout, and from the contextual menu that appears choose the Rename option, as shown in Figure 9.

  19. Figure 9: Rename option for the selected layout
  20. This brings up the Rename Layout dialog box, provide a descriptive name, and click the Rename button. We named our new Picture layout as Four Pictures with Caption.
  21. Tip: Learn how to duplicate and rename the slide layout in our Duplicate, Rename, and Edit Slide Layouts in PowerPoint 2016 for Mac tutorial.


  22. Now, modify as required. You can resize and move the existing Picture placeholder, or even add more Picture placeholders as explained in our Insert Placeholders Within Slide Layouts tutorial to end up with your own Picture Slide Layout, as shown in Figure 10, below (compare with Figure 7, shown earlier on the page).

  23. Figure 10: Customized Picture Slide Layout
  24. Tip: You can also add more Picture placeholders by duplicating an existing Picture placeholder. To do this select an existing Picture placeholder, press both the Option and Shift keys and drag!
  25. When done, click the Close Master button (highlighted in blue within Figure 10, above) within the Slide Master tab of the Ribbon to get back to Normal View.
  26. You will see that your active slide still uses the original Picture with Caption layout, as you saw in Figure 5, previously on this page. This needs to be now changed to the new layout we just created. To do so, access the Home tab of the Ribbon and click the Layout button to bring up the Layout drop-down gallery you see in Figure 11, below. Notice that your new layout shows up, as shown highlighted in blue within Figure 11. Click on this thumbnail to change the layout of the active slide.

  27. Figure 11: New Slide Layout within the Layout drop-down gallery
  28. You will now see extra Picture placeholders that are devoid of any pictures, as shown in Figure 12, below.

  29. Figure 12: Extra Picture placeholders without pictures
  30. Add pictures to all extra Picture placeholders so that you end up with something similar to Figure 13, below (compare with Figure 5, shown earlier on this page).

  31. Figure 13: New Picture Slide Layout added with pictures
  32. Save your presentation often.

See Also:

Slide Master and Slide Layouts: Working With Picture Slide Layouts in PowerPoint (Index Page)

Working With Picture Slide Layouts in PowerPoint 2016 for Windows
Working With Picture Slide Layouts in PowerPoint 2013 for Windows
Working With Picture Slide Layouts in PowerPoint 2011 for Mac
Working With Picture Slide Layouts in PowerPoint 2010 for Windows