Has it ever happened that you know that a particular word is misspelled, and PowerPoint's spell check doesn't seem to think so! That may be because your word may be in all CAPS, or it may contain some numbers. In these cases, and in several other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings. Remember though that changing these options will apply to all Microsoft Office applications you have installed on your computer—including Word, Excel, and Outlook.
Follow these steps to set up spell check options in PowerPoint 2010 for Windows :
- Launch PowerPoint 2010, and choose File | Options, as shown in Figure 1.
- This opens the PowerPoint Options dialog box. Click the Proofing option within the sidebar to view the interface that you see in Figure 2, below.
Figure 2: Proofing section within the PowerPoint Options dialog box
- All the Proofing options within the PowerPoint Options dialog box are marked in Figure 2 above, and are explained below—check (or uncheck) them as required:
- Clicking this button brings up the AutoCorrect dialog box. Learn more in our AutoCorrect options in PowerPoint 2010 for windows tutorial.
- Prevents the spell checker from flagging acronyms or any other words typed in ALL CAPS.
- Ignores spelling errors for words that contain digits, such as license plate numbers or model numbers.
- Prevents the spell checker from flagging web or e-mail addresses, network paths, and file paths.
- This flags second and subsequent instances of the same word in a row, for example preventing you from writing "the the".
- This is option is only applicable when the editing language is French -- suggests accents for uppercase letters as appropriate.
- Ignores any custom spelling dictionaries.
- Clicking this button opens the Custom Dictionaries dialog box, where you can make changes to custom
dictionaries. Learn more in our
Edit Custom Dictionaries in PowerPoint 2010 tutorial.
- Use the drop-down list to fine-tune spell check options for French.
- Use the drop-down lists to fine-tune spell check for Spanish.
- Enables AutoCorrect to do an automatic spell check while you type.
- Allows PowerPoint to flag possible errors in contextual language usage. For example, PowerPoint identifies "I will go their" as an error and suggests that you use "I will go there".
- Disable the red squiggly underlines that automatically appear underneath misspelled words.
- When done, click the OK button to close the PowerPoint Options dialog box. Any changes you made will be applicable immediately. PowerPoint starts following these changed settings the minute you click the OK button, not only in the active presentation, but also in any presentation you create or edit henceforth. In fact these changes will apply to all Microsoft Office programs installed on your computer.
- Save your presentation often.
Figure 1: Choose Options within the File menu
Ignore words in UPPERCASE
Ignore words that contain numbers
Ignore Internet and file addresses
Flag repeated words
Enforce accented uppercase in French
Suggest from main dictionary only
Check spelling as you type
Use contextual spelling
Hide spelling errors