You might have made all formatting changes to a text box such as setting Autofit options, tweaking margins, etc. At this point of time, you are so happy with your settings that you want to use the same settings for any other text boxes you will add within the same presentation. The good news is that you most certainly do not have to change all settings again for all new text boxes. There are two ways of making new text boxes possess the same settings as the older one. The first option is to use the Format Painter option to copy attributes from the original text box to the new text box. This option works great as long as you only need to insert one or two more text boxes since it does involve repeated clicks. Look at our Copying Text Attributes with Format Painter in PowerPoint 2011 for Mac tutorial to learn more.
The better option is to change the defaults within the active presentation so that any new text box you insert has the format abilities you want; that's exactly what you will learn in the following steps:
- Insert a text box on a slide and make all formatting as required in PowerPoint 2011 for Mac. Alternatively you can also navigate to a slide that contains a text box that has the formatting attributes you want to set as default. You might want to make changes to your text box by altering some attributes as explained in these tutorials. Of course, this is purely optional:
- Text Layout Options
- Text Box Autofit Options
- Internal Margin Options
- Columns within Text Boxes
- Add a solid fill to the text box (which is similar to adding a solid fill to a shape).
- Change the Font and the color of the text
- Click on the edge of this text box so that it shows a solid line with selection handles on its perimeter (see Figure 1) to indicate its selection.
Figure 1: Text box selected
- Now, carefully right-click on the solid line to bring up the context menu shown in Figure 2. From this menu, select the Set as Default Text Box option,
Figure 2: Set as Default Text Box option selected
- This will set the selected text box as default text box. From this point onwards, each new text box that you place within that presentation will utilize these newly established parameters.