Imagine this scenario: you place a text box on your slide. Then, you change the color of the font, reduce or increase the font size, set autofit options, tweak the margins, etc. At this point of time you are happy with your settings. Then you add another text box in the next slide, and you realize that this new text box needs to look the same as the text box you created earlier! No, you do not have to change all settings again. There are two ways of making the new text box possess the same settings as the older one:
You use the Format Painter option to copy attributes from the original text box to the new text box. This option works great as long as you only need to insert one or two more text boxes since it does involve repeated clicks. Look at our Format Painter tutorial to learn more. This tutorial uses shapes as an example, but the same technique works with text boxes as well.
Even better, you change the defaults within the active presentation so that any new text box you insert has the format abilities you want; that's exactly what you will learn in this tutorial.
- Insert a text box on a slide and make all formatting changes as required in PowerPoint 2010 for Windows. Alternatively navigate to a slide that contains a text box that has the formatting attributes you want to set as default. You might want to make changes to your text box by altering some attributes as explained in these tutorials. Of course, this is purely optional:
- Text Layout Options
- Text Box Autofit Options
- Internal Margin Options
- Columns within Text Boxes
- Click on the edge of this text box so that it shows a solid line with selection handles on its perimeter (see Figure 1).
Figure 1: Text box selected
- Now, carefully right-click on the solid line to bring up the the context menu shown in Figure 2. From this menu, select the Set as Default Text Box option.
Figure 2: Set as Default Text Box option
- This will set the selected text box as default text box. From now onwards, each new text box that you place within that presentation will utilize these newly established parameters.