Text can be imported as an outline from an external file, or copied from another source. Of course, you can also type text straight inside PowerPoint. Whichever option you use, you will invariably have to format your text, especially if your text is sourced from multiple sources. This may happen because some text that you have copied or imported may be in small case, or even ALL CAPS. Clearly, you need to make all your text look the same! Rather than retyping the whole text again, you can use PowerPoint 2011's Change Case option to quickly change the case of selected text on your slide, as explained in the following steps:
- Open your presentation and select the text you want to change the case for. In Figure 1, you can see that we have selected some text that seems to be suffering from a serious CAPS malady.
Figure 1: Improper text selected
- Access the Home tab of the Ribbon and locate the Font group. Within this group, click the Change Case button, shown highlighted in red within Figure 2.
Figure 2: Change Case button within the Font group
- This brings up the Change Case drop-down gallery, as shown in Figure 3.
Figure 3: Change Case drop-down gallery
- Within the Change Case drop-down gallery there are five options, as explained below:
- Capitalizes the first letter of the first word in the sentence, or bullet point.
- Converts all characters to lowercase that are not already so. It does not do anything to numbers or symbols.
- Converts all characters to uppercase that are not already so. Does not do anything to numbers or symbols.
- This will capitalize the first letter of each word.
- Reverses the case of each letter of the selected text to the opposite of the current case. This is useful if the Caps Lock key was inadvertently left on while typing.
- Figure 4, shows the immediate results of applying the five Text Case options to the selected text.
Figure 4: Text applied with various Text Case options
- To change the text case, first make sure that the text is selected. Then, choose the required text case option from within the Change Case drop-down gallery. Click it to apply to the selected text. In Figure 5 you can see that we have applied Sentence case option to the selected text. Compare Figures 1 and 5.
Figure 5: Sentence case. option applied to the selected text
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- Save your presentation often.
In addition to the five case options explained in this tutorial, PowerPoint 2010 offers two more options: Small Caps and All Caps. These options can be found in the Format Text dialog box. To access this dialog box, select the text and right-click (or ⌘+click) the selected text to bring up a contextual menu and select the Font option from contextual menu as shown in Figure 6.
Figure 6: Font option to be selected
This summons the Format Text dialog box, along with the Font option selected in the sidebar (highlighted in red within Figure 7). Within the Font tab of Format Text dialog box you'll find two text case check-boxes: Small Caps and All Caps (highlighted in blue within Figure 7) which are included within the Basic Effects section. Select the check-boxes as required and click the OK button within the Format Text dialog box to apply.
Figure 7: Text Case check-boxes within the Font dialog box
Figure 8 shows samples of the text applied with Small Caps and All Caps options. While Small Caps changes the entire selected text to smaller variations of capital letters other than the first character of a word, All Caps is similar to the UPPERCASE option within the Change Case drop-down gallery.
Figure 8: Text applied with Small Caps and All Caps options