Has it ever happened that you know that a particular word is misspelled, but PowerPoint's spell check doesn't seem to think so! That may be because your word may be in all CAPS, or it may contain some numbers. In these cases, and in several other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings. Remember though that changing these options will apply to all Microsoft Office 2016 applications you have installed on your computer including Word, Excel, and Outlook.
Follow these step to set up spell check options in PowerPoint 2016 for windows:
- Launch PowerPoint 2016, and choose File | Options, as shown highlighted in blue within Figure 1.
Figure 1: Options within the File menu
- This opens the PowerPoint Options dialog box. Click the Proofing option within the sidebar to view the interface that you see in Figure 2, below.
Figure 2: Proofing options within the PowerPoint Options dialog box
- Proofing options within the PowerPoint Options dialog box are explained below, as marked in Figure 2, above. Select (or deselect) the check boxes as required:
- Clicking this button brings up the AutoCorrect dialog box. Learn more in our AutoCorrect options in PowerPoint 2016 for Windows tutorial.
- Prevents the spell checker from flagging acronyms or any other words typed in ALL CAPS.
- Ignores spelling errors for words that contain digits, such as license plate numbers or model numbers.
- Prevents the spell checker from flagging web or e-mail addresses, network paths, and file paths.
- This option flags second and subsequent instances of the same word in a row, for example preventing you from writing "the the".
- This option is only applicable when the editing language is French. suggests accents for uppercase letters as appropriate.
- Ignores any custom spelling dictionaries.
- Clicking this button opens the Custom Dictionaries dialog box, where you can make changes to custom dictionaries. Learn more in our Edit Custom Dictionaries in PowerPoint 2016 for Windows tutorial.
- Use the drop-down list to fine-tune spell check options for French.
- Use the drop-down lists to fine-tune spell check for Spanish.
- Enables AutoCorrect in PowerPoint 2016 for Windows to do an automatic spell check while you type.
- Disable the red squiggly underlines that automatically appear underneath misspelled words.
- This will check spellings as well as grammar mistakes.
- This button if clicked resets the spelling checker so that PowerPoint will recheck words you previously checked and chose to ignore.
- When done, click the OK button to close the PowerPoint Options dialog box. Any changes you made will be applicable immediately. PowerPoint starts following these changed settings the minute you click the OK button, not only in the active presentation, but also in any presentation you create or edit henceforth. In fact, these changes will apply to all Microsoft Office 2016 programs installed on your computer.
- Save your presentation often.
A. AutoCorrect Options
B. Ignore words in UPPERCASE
C. Ignore words that contain numbers
D. Ignore Internet and file addresses
E. Flag repeated words
F. Enforce accented uppercase in French
G. Suggest from main dictionary only
H. Custom Dictionaries
I. French modes
J. Spanish modes
K. Check spelling as you type
L. Hide spelling and grammar errors
M. Check grammar with spelling
N. Recheck Document