Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when you opened the same presentation on another computer, the text looked positively terrible! This behavior may happen if the font you used is not available on the other computer. The best solution to this problem is to use safe fonts that are available on most computers, or you may also explore the option to embed fonts in your PowerPoint presentation.
Follow these steps to embed fonts in your presentation in PowerPoint 2016:
- Within PowerPoint 2016, click the File menu to bring up Backstage View. Select Options, as shown highlighted in green within Figure 1, below.
Figure 1: Backstage view
- Alternatively, select the Save As option (keyboard shortcut: F12) as shown highlighted in blue within Figure 1, above. This action brings up the locations to save the persentation as shown in Figure 2, below. Click the Browse button (highlighted in blue within Figure 2). This brings up the Save As dialog box as shown in Figure 2. Click the Tools button as shown highlighted in red within Figure 2 to open a drop down menu. Within this drop-down menu, select Save Options as shown highlighted in green.
Figure 2: Save As dialog box
- Either way, you summon the PowerPoint Options dialog box. Make sure that the Save tab of this dialog box is selected, as shown in Figure 3, below. The options related to embedding fonts are highlighted in red within Figure 3, below.
Figure 3: The Save tab provides font embedding options
- First of all, if you did not get here via the Save As dialog box, you will need to select the presentation within which you want to embed fonts. This action is especially important if you have more than one presentation open. To do so, click the drop-down list next to the text that reads Preserve fidelity when sharing this presentation, as shown in Figure 4, below. Now select the presentation you want.
Figure 4: Choose the presentation for font embedding
- Next, check the Embed fonts in the file option, as shown highlighted in red within Figure 5, below.
Figure 5: Choose the Embed option
- Finally, you need to select from one of two radio buttons, as explained below:
- This option will only embed characters you have used in your presentation. For example, if you create a single slide presentation with just one text box that contains the word 'AFTER', then only capital-case characters of five alphabets will be embedded. If you want to edit the text later, and do not have the embedded font on your system, then you will not see the original font used!
- This options gets over the limitation explained in the preceding paragraph!
- Click the OK button to accept these changes, or press Cancel to return without making changes.
Embed only the characters used in the presentation
Embed all characters
Test Embedded Fonts Before You Present in PowerPoint
Remember to open your presentation on a computer that does not have your embedded font installed to make sure that the font has indeed been embedded. If you find that the font was not embedded, it could be that you are looking at the presentation on PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint for Windows.
Also, only True Type fonts support embedding, and even then they must have embedding options enabled. Confused? Look at our Can this font be embedded? page for a more detailed description.
Fonts: Embed Fonts in PowerPoint (Index Page)Embed Fonts in PowerPoint 2016 for Mac
Embed Fonts in PowerPoint 2013 for Windows
Embed Fonts in PowerPoint 2010 for Windows