Sometimes while working in PowerPoint it may so happen that you know a particular word is misspelled, but PowerPoint's spell check doesn't seem to think so! This may be because your word is in all CAPS, or it may contain some numbers. In these cases, and in number of other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings. Remember though that changing these options will apply to all Microsoft Office applications you have installed on your computer—including Word, Excel, and Outlook.
Follow these steps to set up spell check options in PowerPoint 2011 for Mac
- Launch Word 2011 and choose the Word | Preferences menu option, as shown in Figure 1.
- This opens the Word Preferences dialog box. Select the Spelling and Grammar option that you can see highlighted in red within Figure 2.
- This opens the Spelling and Grammar dialog box in which the Spelling section includes various spell check options as shown in Figure 3.
- Enables AutoCorrect to do an automatic spell check while you type.
- Disables the red wavy underlines that automatically appear underneath misspelled words.
- Automatically displays a list of suggested spellings for misspelled words during a spelling check.
- Ignores any other loaded custom spelling dictionaries.
- Prevents the spell checker from flagging acronyms or any other words typed in ALL CAPS.
- Ignores spelling errors for words that contain digits, such as license plate numbers or model numbers.
- Prevents the spell checker from flagging web or e-mail addresses, network paths, and file paths.
- This marks second and subsequent instances of the same word in a row, for example preventing you from writing "the the".
- When the language is set to German, flags non-accented uppercase characters as spelling errors during a spell check.
- This is option is only applicable when the editing language is French, and suggests accents for uppercase letters as appropriate.
- When the language is set to Russian, enforced the use of ë (e-umlaut).
- Use this selection list to fine-tune spell check options for French.
- Use this selection list to fine-tune spell check for Spanish.
- Specify whether to use post-reform, pre-reform or both spellings when the language is set to Portuguese.
- Specify whether to use post-reform, pre-reform or both spellings when the language is set to Brazilian.
- This selection list is used to change the default custom dictionary. But do remember that this change will not implement in PowerPoint since PowerPoint always considers only the Custom Dictionary file located within the user's Library folder as its default custom dictionary.
- where you can make changes to custom dictionaries. Learn more in our Edit Custom Dictionaries tutorial.
- When done, click the OK button to close the Spelling and Grammar dialog box. Any changes you made will be applicable immediately in Word itself. In other Microsoft Office programs installed on your computer, you may want to restart the program for these changes.
Figure 1: Choose PowerPoint | Preferences
Figure 2: Spelling and Grammar option within Word Preferences dialog box
Figure 3: Set spelling options within Spelling and Grammar dialog box
All the Spelling options within the Spelling and Grammar dialog box are explained below, as marked in Figure 3, above. Select or deselect them as required:
Check spelling as you type
Hide spelling errors in this document
Always suggest corrections
Suggest from main dictionary only
Ignore words in UPPERCASE
Ignore words with numbers
Ignore Internet and file addresses
Flag repeated words
Use German post-reform rules
Enforce accented uppercase in French
Russian: Enforce strict ë
DictionariesClicking this button opens the Custom Dictionaries dialog box,