While you can summon the Spelling dialog box and run a spell check on your entire presentation, there are other ways to run a spell check. Also, there are some best practices that will help you understand how you can proof your text content better in PowerPoint 2011 for Mac. This tutorial contains a collection of these tips and practices so that your spell check experiences can be more intuitive:
- Whenever PowerPoint encounters a spelling error, it highlights the misspelled word by placing a red squiggly line to underline the word, as shown highlighted in red within Figure 1.
Figure 1: Red squiggly line added underneath a word indicating wrong spelling
- All you need to do now is right-click (or Ctrl+click) this misspelled word to bring up the contextual menu that you can see in Figure 2, below. This menu provides a list of suggestions to replace the misspelled word, as shown highlighted in red within Figure 2. To accept any of these suggested changes, just click on the choice you prefer. And, PowerPoint replaces the misspelled word with word you clicked upon.
Figure 2: Contextual menu containing spelling suggestions
- In addition, you will also find the some other options within this contextual menu. Let us explore each of them in the order they have been marked within Figure 2, above:
- Ignores spell check operations for this word. For the selected instance, and also for any repeating instances of this word in the active presentation.
- Click to add this word to PowerPoint's spelling dictionary. You will never be prompted to correct this spelling again. Do note that PowerPoint shares the same dictionary with other Microsoft Office programs such as Word, Outlook, and Excel. And, those programs will also consider the new spelling as correct.
- Selecting this option opens a sub-menu with several reference options, as shown in Figure 3.
Figure 3: Look Up sub-menu
- Based on the selection you make in this sub-menu, PowerPoint looks for the word within all the reference options available. All results are shown within the Reference Tools tab of the Toolbox.
- Opens the dictionary with the definition of the selected word.
- Brings up a thesaurus so that you can choose from similar words.
- Searches online for the word.
- Lets you find the equivalent word in another languages along with a definition and similar words
- This option is used to translate the right-clicked word to another language. It's different than the Bilingual Dictionary because that option gives you much more than a translation.
- Select this option to bring up the Spelling dialog box that we explained in our Spell Check in PowerPoint 2011 tutorial.
- PowerPoint's spell checker does not check for spelling errors in charts and any other inserted objects. Do note that within PowerPoint 2011, charts are actually an instance of Microsoft Excel working behind the scenes. And, PowerPoint only spell checks content that is part of PowerPoint.
- Fortunately PowerPoint does spell check any text within text placeholders and text boxes on your slides. It also looks for spelling errors in text contained within tables, SmartArt, slide notes, and shapes. Remember though, you must always manually check all spellings within charts!
- Remember that everything on your PowerPoint slide is larger than life. A spelling error within a 20 page Word document may go unnoticed but the same misspelled word in 44 pt. size as a title of your PowerPoint slide will attract a disproportionate amount of attention, making the slide and the presenter look unprofessional. Make sure you spell check all your slide content before you present!
A. Ignore All
C. Look Up
05 08 03 - Spelling, AutoCorrect, and Reference Tools: More Spelling Options in PowerPoint (Glossary Page)
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