Imagine this situation: you created a long presentation for a particular event or concept and then realize that you used the wrong terminology throughout the presentation, then what would you do? Of course you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some occurrences. The best solution is using PowerPoint's Find and Replace option, as explained in the following steps:
- Open the presentation in which you have to find and replace a specific word. Select the Edit | Find | Replace menu option, as shown in Figure 1. Alternatively, just press the Shift + Command + H keyboard shortcut.
Figure 1: Select the Edit | Find | Replace menu option
- Either way, this summons the Replace dialog box, as shown in Figure 2.
Figure 2: Replace dialog box
- Now, type the word you want to find within the Find what text box (highlighted in red within Figure 3) and type the replacement word within the Replace with text box (highlighted in blue within Figure 3).
Figure 3: Replace dialog box
- Within the Replace dialog box, you can select the check-boxes explained below to make the search more accurate:
- This will match the letter case in the find process. For example, in this case it will locate spell checking, but not Spell checking or Spell Checking.
- This will find only whole words and not word stems. If you have typed the word to within the Find what text box, it will locate only to, not into, or together.
- Now, click the Find Next button (highlighted in green within Figure 3, above) to find the next occurrence of the word.
- Once the word which has to be replaced is found, you can do one of the following:
- This button will be greyed out until you find the first instance of the word to be replaced. Click this button to replace a single instance of the found word. Then, again click the Find Next button to locate the next instance.
- Click this button to replace all instances of the found word in the open presentation, all at once. Do note that PowerPoint will not show you individual occurrences of the word and will make all changes for you.
- Once done, click the Close button.
- Save your presentation.
Find whole words only