PowerPoint makes repetitive table formatting easy and consistent with the Table Styles option. Table Styles are pre-defined styles that contain combinations of formatting elements such as fills, borders, and font colors. PowerPoint provides various such styles to choose from—just a single click can make your table look great.
- Select the table, as shown in Figure 1, below.
Figure 1: Table selected
- Within the Tables Layout contextual tab of the Ribbon, you can see the Table Styles group, as shown in Figure 2, below. Hover the cursor on any of the Table Style previews in this group and you will see the More button, a downward-pointing arrow, shown highlighted in red within Figure 2. Click this More button.
Figure 2: Table Styles group within Tables tab
- The Tables Layout tab is a contextual tab. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
- Doing so opens the Table Styles drop-down gallery, as shown in Figure 3, below. Here, you can see the table style preview thumbnails divided into four categories: Best Match for Theme, Light, Medium, and Dark. Scroll up and down using the scrollbar towards right, as shown highlighted in red within Figure 3, to explore all of them. The style preview thumbnail highlighted within the yellow rectangle is the current style applied to your selected table.
Figure 3: Table Styles drop-down gallery
- Since our sample table shown in Figure 1, shown previously on this page includes a Header Row and also Banded Rows, most preview thumbnails reflect the same style. Want to know more about Header Rows and Banded Rows? Explore our Table Options tutorial, which also explains other similar features.
- When you place your cursor momentarily over any Table Style preview thumbnail, you can see its name displayed as tool tip, as shown highlighted in red within Figure 4, below. To apply this new style, click on the preview thumbnail, as shown in Figure 4.
Figure 4: New style selected within the Table Styles drop-down gallery
- Figure 5, below, shows the selected table with a new Table Style applied (compare with Figure 1, shown previously on this page).
Figure 5: New table style applied to the selected table
- Want to remove a Table Style entirely? That's easy to achieve. You click the Clear Table Style option, found at the bottom of the Table Styles drop-down gallery (see Figure 4, shown previously on this page).
- Save your presentation.
Header and Banded Rows
Remove a Table Style
Guidelines for Table Styles
Now, that you have learned how you can use Table Styles. Here are some guidelines to be aware of while using various Table Styles:
- Firstly, the rows/columns you highlight in your table using various Table Options such as Header Row, Header Column, Last Row, Last Column etc., influence the appearance of some of the Table Style previews, as mentioned earlier in this tutorial. Explore our Table Options tutorial to understand these concepts better.
- Additionally, if you select Table Styles such as No Style, No Grid or No Style, Table Grid, then the effect of Table Options on the selected table will be overridden by these Table Styles.
- All Table Styles are based on Office Themes.
- Although these Table Styles are not available in all previous versions of PowerPoint, once applied in PowerPoint 2011 for Mac, they will show up when the file is opened in older versions.
12-01-03 - Table Basics: Table Styles (Glossary Page)