Shapes in PowerPoint are very useful in representing design or content, or in showing a process or a sequence. However, when you create a slide that has many such shapes, you'll find that most of your shapes may be the same size and may also share other similar attributes. Figure 1 shows a sample slide where the same shape is placed multiple times.
Figure 1: Same shape placed multiple times
Yes, you can go ahead and insert the same shape repeatedly, but that will consume much of your productive time that you could have used elsewhere! There are quicker alternatives for duplicating shapes in PowerPoint 2016 for Mac. Follow these guidelines:
- Select the shape as shown in Figure 2. You can also select multiple shapes.
Figure 2: Changed cursor
- Then press the Ctrl key. Without releasing the Ctrl key, start dragging the shape so that your cursor now has a plus sign. Drag the shape anywhere on the slide to create a copy (see Figure 3). Once your shape has been duplicated, and is dragged to the required position on the slide, release the Ctrl key.
Figure 3: Create duplicate of the selected shape
- As you can see in the previous example, you can drag a duplicated copy of the shape anywhere on the slide. But sometimes you want a copy of the selected shape to be created in the same horizontal or vertical plane as the original. To do so, select the shape you want to duplicate. Then, press the Ctrl and Shift keys together and drag the shape to create a copy. You will find that PowerPoint constrains your dragging so that new copies of the shape are only created exactly up, down, left, or right in 90° increments. In Figure 4, you can see a copy of the shape created by Ctrl + Shift dragging the shape upwards.
Figure 4: Shape copied exactly upwards at 90° (perpendicular to the original)
- If you press Ctrl + Shift, and drag the selected shape towards right, you create a copy of the shape at 0°, as shown in Figure 5.
Tip: Do you see the red dashed lines when trying to align the shapes? These are the Dynamic Guides and they help you position your slide objects accurately in relation to another object. Learn more in our Dynamic Guides in PowerPoint 2016 for Mac tutorial.
Figure 5: Shape copied at 0°
- Ctrl + Shift drag the selected shape towards left to create a copy of the shape at 180°, as shown in Figure 6.
Figure 6: Shape copied at 180°
- Ctrl + Shift drag the selected shape to the bottom to create a copy of the shape at 270°, as shown in Figure 7.
Figure 7: Shape copied at 270°
- Release the Ctrl and Shift keys when you are done duplicating.
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