If you want to insert a video clip within your PowerPoint slide, spare a thought for why you would insert video clips in the first place. Most of the video clips are just added to grab attention. Before we show how you can add a video clip to your slide in PowerPoint 2007 for Windows, let us explore a few good reasons to add video clips.
Why Add Video Clips in PowerPoint Slides?
The Wrong Reasons
Before you proceed, spare a thought for the many wrong reasons why people add video clips to their slides:
- Video clips are often added to grab the audience's attention. The presenter or the message of your presentation should be memorable first, and only then, will a memorable video clip help.
- Some presenters think that a video clip will add some oomph! However, that’s just not the reason to add video clips.
- Other presenters believe that since many presentations contain video, they need to do the same. This herd-mentality won’t help. You must have a compelling reason to add video clips in your PowerPoint presentations.
The Correct Reasons
Fortunately, there are several good reasons for adding video clips to your slides:
- You need to show how a machine process works, and a recorded video clip is far more simpler to insert than animating the entire sequence.
- An important person cannot attend an event and sends his or her message as a recorded video clip. You insert this on the first slide.
- You want to show recorded video coverage to strengthen your point-of-view.
- Finally, the video clip should add value to the presentation and be beneficial to your audience.
Before You Begin with Video Files
Some points that you should consider while inserting a video clip in PowerPoint 2007 are:
- Your presentation should be saved at least once before inserting the video.
- Your video clip should be in a PowerPoint-friendly file format.
- Preferably, copy any movie/video file you want to insert to the same folder which includes the presentation.
The last option ensures that your video links always work.
Follow these steps to insert a movie clip in PowerPoint 2007 for Windows:
- From the Insert tab of the Ribbon choose the Movie option, and click the downward pointing arrow below to bring up a menu. Then choose the Movie from File option, as shown in Figure 1, below.
Figure 1: Movie from File
- Doing so brings up the Insert Movie dialog box, as shown in Figure 2, below. Locate the folder where your movies are saved, and select any movie clip you want to insert. Click the OK button.
Figure 2: Insert Movie
- PowerPoint 2007 can accept many video formats, as detailed in our PowerPoint Friendly Video Formats page.
Figure 3: List of video file types
- Although PowerPoint 2007 may list QuickTime MOV in the File of type dropdown box, as shown in Figure 3, above, be aware that this support is only for QuickTime movie files encoded more than a decade ago. Read here for more info.
- Next, you will face the message window that you can see in Figure 4, below. PowerPoint will ask how you want the movie to start in the slideshow?
Figure 4: How do you want to play the movie?
- If you choose Automatically, PowerPoint will play the movie clip as soon as the slide containing the movie is shown in Slide Show view.
- If you choose When Clicked, the presenter will have to click on the movie clip that PowerPoint places on the slide to play the movie.
- Whichever option you choose, PowerPoint will place the movie at the center of the slide as shown in Figure 5, below.
Figure 5: Movie placed on slide
- Now select the movie, and the Ribbon area will show the Movie Tools Options tab, as shown in Figure 6, below. Activate this Ribbon tab.
Figure 6: Movie Tools Options tab
- The Movie Tools Options and Picture Tools Format tabs are contextual tabs. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
- Within the Movie Tools Options tab of the Ribbon, you can:
- Set Slide Show volume
- Make movie clip play in a loop until stopped
- Rewind movie clip after playing
- Hide movie clip during Slide Show
- Align placement of movie clip on the slide
- Set movie clip's dimensions
- You can also check the option that says Play Full Screen. Enabling this option will play the movie full screen.
- Save your presentation.
What About Video Formats?
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