All PowerPoint presentations contain one or more slides, and all slides are typically based on one of the available Slide Layouts (we call these just layouts for the rest of this tutorial). You can either choose a layout when you add a new slide, or even change the layout of your existing slides. Both these options are accessible from the Home tab of the Ribbon. Click the bottom area of the New Slide button to get to the gallery you see towards the left in Figure 1 below. If you click any of the layout thumbnails here, you end up adding a new slide based on that layout. Once your slide has been created, you can still change its layout by clicking the Layout button to bring up the gallery shown towards the right in Figure 1 below. Our sample presentation has 9 layouts but if your presentation has fewer or more layouts, that's perfectly acceptable since the number of Slide Layouts available depends upon the active Theme of your presentation. What's important though is that you will see the same number of layouts in both the New Slide and Layout galleries.
Figure 1: New Slide and Layout drop-down galleries
Each of these layouts offers a different look for your slide, and the layout you choose for any particular slide will depend upon the type of slide you are creating or editing. Each layout has a different name mentioned below the thumbnail, as shown in Figure 1, above. Typically, you will use the Title Slide layout for your opening slide, the Title and Content layout for any slide that has a bulleted list or even a chart, a picture, etc. While these available layouts seem to cover most types of slides, you may sometimes want to create a new layout based on your individual requirements. As an example for this tutorial, we will create a new slide layout for Quotation slides. Since a Quotation slide is similar to the Title Slide layout, we will use that layout as a base to customize and create a new layout:
- Launch PowerPoint. By default, PowerPoint opens a blank presentation. Access the View tab of the Ribbon and click the Slide Master button, as shown highlighted in red within Figure 2.
Figure 2: Slide Master button within Master Views group of View tab of the Ribbon
- This opens the Slide Master View, as shown in Figure 3. In Slide Master view, you'll find that the left pane contains a larger thumbnail on the top, called the Slide Master (highlighted in green within Figure 3), and several smaller slide thumbnails representing individual Slide Layouts (highlighted in red within Figure 3).
Figure 3: Slide Layouts within Slide Master view
- Now, to create our Quotation slide layout, we will duplicate an existing slide layout. The closest in appearance to our Quotation layout is the Title Slide Layout (highlighted in blue within Figure 3 above). Select the Title Slide Layout and right-click the thumbnail to bring up a context menu, as shown in Figure 4. From this context menu, select the Duplicate Layout option.
Figure 4: Duplicate Layout option to be selected
- Select an existing layout and press the Ctrl + D keyboard shortcut to duplicate the selected layout.
- This will create a duplicate of the Title Slide Layout, as shown in Figure 5. Select the duplicated layout and right-click to bring up a context menu. Within this menu, select the Rename Layout option, as shown highlighted in red with Figure 5.
Figure 5: Rename Layout option to be selected
- This brings up the Rename Layout window, as shown in Figure 6. Within this window, provide a name for the new layout. We named it Quotes, as shown highlighted in red within Figure 6. Once done, click the Rename button.
Figure 6: Rename Layout window
- Now, you can edit the placeholders to make it look like a quote layout. You can also resize the placeholders. Also, replace the text within the placeholders to end up with new boilerplate text, as shown in Figure 7 below.
Figure 7: Layout edited
- When done, click the Close Master View button on the Slide Master tab of the Ribbon (to locate the Close Master View button, refer to Figure 3 shown earlier on this page). This will get you back to Normal View. To ascertain if your new layout is available, access the Layout drop-down gallery and note that the new layout has now been added within this gallery, as shown highlighted in red within Figure 8.
Figure 8: Quotes Layout within Layout drop-down gallery
- You can now use your new layout to add quote slides. Save your presentation often.
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