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Recent Tab of Backstage View in PowerPoint 365 for Mac

Learn about the Recent option within Backstage view in PowerPoint 365 for Mac. Recent files help you continue working with files you used a while ago.

The Recent option within the Backstage View provides you with a list of recently opened presentations so that you can quickly select the one that you want to work upon. Further, the Recent option provides you with a couple of other tricks.

Follow these steps to explore the Recent tab of Backstage View in PowerPoint 365 for Mac:

  1. When launched, PowerPoint 365 for Mac typically opens with Backstage View. If you are already working on another presentation, and want to access a recent file, you can bring up Backstage View by clicking the Home icon, which is placed at towards the extreme left of the Quick Access Toolbar, as shown highlighted in red within Figure 1, below.

  2. Figure 1: Home icon in QAT
  3. Alternatively, select the File | New from Template menu option as shown in Figure 2.

  4. Figure 2: New from Template option
  5. Either action opens Backstage View. Now, select the Recent tab as shown in Figure 3.

  6. Figure 3: Recent tab selected within Backstage view in PowerPoint 365 for Mac
  7. Options within this Recent tab are explained below, as marked in Figure 3, above:


  8. A. All

  9. This is the default option, and shows all recent presentations.
  10. B. Pinned

  11. Here, you can see presentations that you have 'pinned' to the Recent tab. If you want any presentation to be available easily to you, you will pin the presentation file by:
    1. Hover your cursor over any file listed in the All list, so that you can see the pushpin icon, highlighted in blue along with other options in Figure 4, below.

    2. Figure 4: Hover to see the pushpin icon
    3. Now, click on the pushpin to pin your presentation file to the top of the All list. The same file will also show up in the Pinned list, as shown in Figure 6, later on this page.The Share option, highlighted in red within Figure 4, above lets you share your presentation with others, whereas the three elipses icon, highlighted in green, when clicked, opens a flyout menu, as shown within Figure 5, below.

    4. Figure 5: Flyout menu

    5. Figure 6: Pinned presentation file
  12. c. To remove a pinned file, click the pushpin again.
  13. C. Search

  14. Type in a name or a partial name of a file to search the Recent files list.
  15. You can click the Open button to open a selected file, or click the Cancel button to dismiss the Recent tab.

See Also:

File Types, File Menu, and Backstage View: Recent Tab of Backstage View (Glossary Page)

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