When launched, PowerPoint 365 for Mac typically opens with Backstage View. If you want to create a new presentation, you can do so using the New tab. If you want to work on any of the already created presentations, you can open them by using the various options in the Open tab. Unlike in Windows versions of PowerPoint, PowerPoint 365 for Mac has no Close tab. In this tutorial, we explore the Open tab (see Figure 1):
Figure 1: Open tab of Backstage view in PowerPoint 365 for Mac
Follow these steps to open an existing file on your computer in PowerPoint 365 for Mac:
- Launch PowerPoint 365 for Mac and click the Home icon, which is placed at towards the extreme left of the Quick Access Toolbar, as shown highlighted in red within Figure 2, below.
Figure 2: Home icon in QAT
- This action opens Backstage View. Select the Open tab as shown in Figure 3.
Figure 3: Open tab selected within Backstage view
- Options within the Open tab are explained below, as marked in Figure 3, above:
- In this section, you'll find the Recent Folders list, that contains previously accessed folders, as shown in Figure 4. If any of these folders contain the presentations that you want to open, click to access the presentation, again see Figure 4.
Figure 4: Recent Folders and Presentations
- Atop of this, you'll also find the Search bar, as shown highlighted in red within Figure 4, above. Just type in a file name or even part of a file name. The results will look through your recent files and folders.
- Within this tab, you'll find a list of online files stored on your OneDrive personal account. To view and open these files, you need to sign in to your OneDrive personal account from within PowerPoint or any other Microsoft Office 365 program. As you can see in Figure 5, below, we can navigate our OneDrive like a local folder.
Figure 5: OneDrive - Personal
- Within this tab, you'll find a list of online files stored on your OneDrive for Business account. To view and open these files, you need to sign in to your OneDrive account from within PowerPoint or any other Microsoft Office 365 program. Figure 6, below shows the Sign In window.
Figure 6: OneDrive for Business
- To open a presentation in an old-fashioned way, click the Browse option. This brings up the Open dialog box, as shown in Figure 7. Navigate to wherever your presentation files are saved, and you can open any of them. You'll find that PowerPoint can open files of various formats (types).
Figure 7: On My Mac
- You can also choose the Add a Place option which opens the Add a Place dialog box, as shown in Figure 8. You can choose to add multiple OneDrive, OneDrive for Business, and SharePoint accounts. These added accounts will show up as multiple places within the Open tab of Backstage view. Learn more in our Add a Place tutorial.
Figure 8: Add a Place
B. OneDrive - Personal
C. OneDrive for Business
D. On My Mac
E. Add a Place
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