The Ribbon that you see within the PowerPoint 365 for Mac user interface was designed to make all options easily accessible. To make more options available, you can add more tabs, rename them, and populate them with even more commands, as we will explore within this tutorial.
All commands on the Ribbon are placed within separate Tabs, and each Tab has groups with a few buttons each. We explained these basics in our Ribbon and Tabs tutorial. Customization of the Ribbon involves four areas:
- Adding and Renaming Ribbon Tabs: We cover this topic on this page. Other techniques are covered in these separate, linked tutorials:
- Reordering and Removing Ribbon Tabs
- Working with Custom Groups in Ribbon Tabs
- Adding Commands to Custom Groups
Follow these steps to learn more:
- To add or rename Ribbon tabs, you need to bring up the Ribbon & Toolbar dialog box. There are two ways to access this dialog box. The easier way is to click the down-arrow on the Quick Access Toolbar, as shown highlighted in red within Figure 1, and then choose the More Commands option from the resultant menu.
Figure 1: More Commands option
- Alternatively, choose the PowerPoint | Preferences menu option as shown in Figure 2.
Figure 2: PowerPoint | Preferences menu option
- This opens the PowerPoint Preferences dialog box, as shown in Figure 3. Within this dialog box, select the Ribbon & Toolbar option (highlighted in red within Figure 3).
Figure 3: Ribbon & Toolbar option
- Either way, you get to the Ribbon & Toolbar dialog box, as shown in Figure 4. Make sure that the Ribbon tab is selected (refer to Figure 4 again). Since you want to create a new tab, select Main tabs within the Customize the Ribbon list, and then, select the tab after which you want to add the new tab. \ Then, click on the + button (highlighted in red within Figure 4).
Figure 4: Ribbon & Toolbar dialog box
- If you see no Ribbon customization options, you might be using a perpetual version of PowerPoint for Mac, such as 2016 or 2019, rather than an Office 365 subscription version. Look at our Identify Your Version and License of Microsoft PowerPoint and Office on Mac page to learn more.
- Doing so will open a small menu with two options, as shown in Figure 5. Select the New tab option.
Figure 5: New tab option
- PowerPoint will now add the New Tab (Custom) option within the Main Tabs list, as shown highlighted in red within Figure 6.
Figure 6: New custom tab added
- Note that when the New Tab (Custom) is added, a default New Group (Custom) is also added. This is because all your commands within a tab need to reside in a group.
- You should now rename your custom tab. Select the newly added New Tab (Custom), and click the Settings button. This brings up a small menu, as shown in Figure 6, above. Within this menu, select the Rename option (highlighted in green within Figure 6, above). This opens a new window as shown in Figure 7. Within this window, provide a name for the new tab, and click the Save button.
Figure 7: Rename the new tab
- You can rename the new group the same way you did for New Tab (Custom). Just make sure that you select the New Group (Custom) for renaming, as shown in Figure 8. We explain more about customizing groups in our Working with Custom Groups in Ribbon Tabs tutorial.
Figure 8: Rename the new group
- When done, click the Save button within the Ribbon & Toolbar dialog box to get back to PowerPoint interface. You can see the new custom tab within the Ribbon with the default custom group, as shown highlighted in red within Figure 9, below.
Figure 9: New custom tab with custom group added to the Ribbon
- Save your presentation often.
No Ribbon Customization Options?
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Add and Rename Ribbon Tabs in PowerPoint 2010 for Windows