Creating outlines for PowerPoint in various external applications lets you stay away from distractions in PowerPoint-land and concentrate on the structure of your slides rather than their appearance. Once you have the outline created, it's very easy to import it in the form of slides into PowerPoint. While this import process works the same way in all versions of PowerPoint, there are small interface changes. In this tutorial, we'll show you how to import outlines in PowerPoint 2016 for Windows:
- Launch PowerPoint 2016. You will see the Presentation Gallery. Here, select the Blank Presentation option to open a blank presentation with an empty slide, as shown in Figure 1.
Figure 1: New presentation in PowerPoint 2016
- Access the Home tab of the Ribbon, and click the lower part of the New Slide button (highlighted in red within Figure 2).
Figure 2: New Slide button
- This brings up the New Slide drop-down gallery shown in Figure 3, below. Within this gallery, select the Slides from Outline option, as shown highlighted in red within Figure 3.
Figure 3: Slides from Outline option to be selected
- This will open the Insert Outline dialog box that you can see in Figure 4. Navigate to select the outline file you need, and click on the Insert button.
Figure 4: Insert Outline dialog box
- This will import the outlines into PowerPoint as slides (see Figure 5). Do note that this process only adds slides to an existing presentation, and does not replace any existing slides (you can still see the empty, first slide from Figure 1).
Figure 5: PowerPoint presentation after importing slides from outline
- Select the View tab of the Ribbon and click the Outline View button as shown highlighted in red within Figure 6.
Figure 6: Outline View button
- This will access the Outline View as shown in Figure 7. You can see all the text from the outline. This same text also shows up in slides as Text Placeholders.
Figure 7: Imported text shown within Outline View
- Save the presentation.
The outlines that PowerPoint imports can be text files, Word documents, or RTF document. Older versions of WordPerfect may also be supported.
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