When you click the File menu and access Backstage view in PowerPoint 2016, you see several options. In this tutorial, we explore two of these options (see Figure 1):
- Save As
Figure 1: Save and Save As options
The Save option works differently depending upon whether you are working with a new presentation, or a presentation that has already been saved earlier:
- When you choose File | Save option for a hitherto unsaved presentation, initially you will see the Recent tab selected, that is highlighted in red within Figure 1, above. Notice the area highlighted in orange; you can chose any location within this area to save the file. Select This PC option (highlighted in blue within Figure 1, above). Now, you can choose to save in one of your document folders, listed below the Documents option, or you can alternatively click the Browse option or the Documents option (highlighted in green) to choose any other folder to save in.
- When you click the Browse option or the Documents option, you will end up with the Save As dialog box that you can see in Figure 2. Navigate to your save location, and provide a name for your presentation. you can also opt to save as different file types that PowerPoint supports, the default File save type is PPTX (PowerPoint Presentation) but there are several other formats you can choose.
Figure 2: Save As dialog in PowerPoint 2016
- When you select the File | Save option for a file that has been earlier saved, you'll not be presented with any dialog box, PowerPoint just overwrites your old file with any new changes made since the last save.
Note: Options for choosing a location, providing a file name and selecting a file type are provided only when you save the newly created presentation for the first time. Hereafter, the Save option just saves all changes made since the presentation was last saved. If you want to save as a new file, choose the Save As option that we discuss next.
- When you choose the File | Save As option for a presentation, it doesn’t matter if the file has been previously saved or not, you always end up summoning the Save As dialog box that you saw in Figure 2, previously on this page.
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