In PowerPoint, and in other Office 2016 programs you typically need to sign in to a Microsoft Account so that you can access saved settings, customizations, and even some files off the cloud. You typically do this by managing your Account, right inside PowerPoint or another Office 2016 program such as Word and Excel. The Account tab in Backstage view allows you to sign in to your Microsoft Account, and automatically connect to your OneDrive account. In this tutorial, you'll learn how to access PowerPoint 2016's Account options:
- Open a presentation in PowerPoint 2016. Click the File menu, as shown highlighted in blue within Figure 1.
Figure 1: File menu
- This brings up the Backstage View. Here, select the Account tab as shown highlighted in green within Figure 1. This brings up the Account options as shown in Figure 1.
Figure 2: Account option within PowerPoint Backstage view
- Within the Account screen, you'll find several options, as marked in Figure 1 above:
- This option brings up a web page containing your Microsoft Account profile. Here you can change your profile picture.
- Click this option to bring up the same web page as you can see in Figure 2. Here you can edit your Contact info and Work info.
- To learn more, read our Sign Out and Switch Accounts in PowerPoint 2016 for Windows tutorial.
- To learn more, read our Sign Out
and Switch Accounts in PowerPoint 2016 for Windows tutorial.
B. Office Background
- PowerPoint 2016 includes the concept of Office Background, which essentially changes or adds a small image strip on the top right area of the program interface, as shown in Figure 3.
Figure 3: Office Background
- Learn more in our Office Background in PowerPoint 2016 for Windows tutorial.
- Office Theme enables you to change the PowerPoint 2016 interface color.
- Connected services help you access your settings and recent files or templates across all your devices, including laptops, tablets and even smartphones. Additionally, some services allow you to access media and document files too. Learn how to Manage and Remove Connected Services in PowerPoint 2016 for Windows.
- Learn more in our Add Services in PowerPoint 2016 for Windows tutorial.
- This area displays product info that can be useful to ascertain what type of license you are using. You can also determine whether the application is activated or not.
- The information and options available in this area may be a little different, depending on whether you are using an Office 365 subscription or a perpetual licensed version of Office 2016. To understand the differences, explore our Version and License of Microsoft PowerPoint and Office tutorial.
- The perpetual version’s Product Information area, may not show the Manage Account button, as you can see within the Office 365 subscription version (highlighted in blue within Figure 2, shown previously on this page).
- Clicking the Manage Account button launches your account page in a new browser window.
- Opens the Microsoft account page in your default browser so that you can turn on automatic renewal for your Office 365 subscription. Do note that the Turn on Automatic Renewal button may not show up in some cases.
- Again, Office Updates is an option that may only show up in some cases. If you do see this button, clicking it will bring up a fly-out menu, as shown in Figure 4, below.
Figure 4: Office Updates fly-out menu
- The options in this menu are explained below:
- Checks if updates are available and lets you download and install updates. If you already have all updates installed, then PowerPoint will inform you.
- Disables automatic updates. To re-enable updates, you can now click on the new Enable Updates option in the same menu, as shown in Figure 5, below.
Figure 5: Enable updates
- Opens the What’s new in Office 365 page in your default web browser.
- Brings up an Automatic Updates message box with some info.
- Office Insider is an Office 365 release ring that lets subscribers receive new updates sooner than other subscribers. In many cases, you may not see this button at all, but if you do see this button, clicking will bring up the fly-out menu shown in Figure 6, below.
Figure 6: Office Insider fly-out menu
- Options within this menu are explained below:
- There are two levels of Office Insider, and you can choose how often you want to receive new updates. Clicking this button brings up the Join Office Insider dialog box, even if you are already signed up (see Figure 7).
Figure 7: Change levels in Office Insider
- Open the Office Insider page on Microsoft’s site in your default browser.
- Opens the Office Insider forum page in your default browser.
- This summons the About Microsoft PowerPoint window with detailed technical information, as shown in Figure 8, below.
Figure 8: About Microsoft PowerPoint window
- Click the OK button to close this window.
- Clicking this button provides information on new features installed in the last update, as shown in Figure 9, below.
Figure 9: New update information
- To go back to PowerPoint's Normal view again, click the Back Arrow button on the top left corner within the Backstage view, as shown in Figure 10, below.
Figure 10: Go back to Normal view
A. User Information
Here your find options to manage your account, change or update your account info, or switch to a separate account altogether, as explained below:
C. Office Theme
D. Connected Services
Add a Service
E. Product Information
F. Turn on Automatic Renewal
G. Office Updates
H. Office Insider
Why Don’t I See an Office Insider Button
In many cases, you can only find Office Insider options if you or your sysadmin expressly chose to install an Office Insider release ring of Microsoft Office, as part of your Office 365 subscription benefits. So if you don’t see Office Insider options, you need to get in touch with your sysadmin. Even then, it may not always be possible to get signed into Office Insider because most companies prohibit Office Insider access. New features may behave unpredictably or conflict with your other applications, and therefore many companies won’t allow Office Insider access. However, it is much easier to add Office Insider to personal and home Office 365 subscriptions for the same reason.
About Office Insider
Visit the Community
I. About PowerPoint
J. What's New