The Ribbon made its debut in
PowerPoint 2011 for Mac. Unlike the PowerPoint versions on Windows though,
the Ribbon did not replace all the menus and toolbars that were found in PowerPoint 2008 and older Mac versions.
The Ribbon is essentially a long strip that's fixed in size (see Figure 1) so that you cannot change its width or height. The
Ribbon in PowerPoint 2016 for Mac includes several tabs and each tab is named as you
can see in Figure 1.
Figure 1: Ribbon in PowerPoint 2016 for Mac
Tip: If you want more screen estate for a while, you can quickly hide the entire Ribbon while still showing just the tabs
by pressing ⌘+ Option + R keyboard shortcut. Press ⌘+ Option + R
again to bring back the Ribbon – or alternatively, just double-click any of the visible tabs. Want more keyboard shortcuts? Get a
copy of our PowerPoint Keyboard Shortcuts e-book!
Contextual Tabs are special tabs on the Ribbon that are not visible all the time. They only make an appearance when you are
working with a particular slide object which can be edited using special options. Figure 2 shows the Shape Format
contextual tab (highlighted in blue) which is only activated when a Shape is selected on the slide.
Figure 2: Shape Format contextual tab on the Ribbon
Group: A bunch of related tools placed within a tab is known as a Group. Figure 3 shows the
Shape Styles group (highlighted in red) within the Shape Format contextual tab.
Figure 3: Shapes Styles group
A Gallery is collection of styles or properties. Most galleries can be seen as drop-down galleries as shown in
Figure 4. To access the drop-down galleries, click the More button (explained next). The figure below shows the
Shape Styles drop-down gallery, all available styles can be seen as small preview thumbnails.
Figure 4: Shape Styles drop-down gallery
The More button expands a gallery within a tab so that all or more options can be seen. Figure 5
shows you the More button (highlighted in red) for the Shape Styles. The
More button only appears when you place your cursor over the row of thumbnails repersenting various Shape Styles (or Themes,
Animations etc, depending on the Ribbon tab you selected). Just click the More button to open the related drop-down gallery. The two
arrow buttons at the right and left end of the Shape Styles thumbnails row are used to scroll inside the Shape Styles drop-down gallery without
Figure 5: More button
The Down Arrow is a small downward pointing triangle that's placed next to many buttons within various Ribbon tabs. When clicked, this
displays a drop-down gallery or an additional option/submenu related to the button it is associated with. In Figure 6 you can see
the Down Arrow (highlighted in red) next to the Shape Fill button.