Among the tabs within Backstage view, we have already explored the Open, New, and Save tabs. In this tutorial, we will explore the Share tab, that has options to share the current presentation through the cloud via OneDrive, or to present online using the Office Presentation Service. You can also email the presentation as an attachment, a link, a PDF or XPS file, or fax it! Finally, you can publish slides to a SharePoint site.
Follow these steps to learn more about Share options within Backstage view in PowerPoint 2013 for Windows:
- Open a presentation in PowerPoint 2013. Click the File menu, as shown highlighted in blue within Figure 1.
Figure 1: File menu
- This opens Backstage View. Select the Share option in the sidebar to reveal options shown in Figure 2.
Figure 2: Share options within Backstage view
- Options within the Share tab of Backstage view are explained below, as marked in Figure 2, above:
- This is the default options within the Share Pane as shown in Figure 2, above. To work with this option, first you need to upload your presentation to OneDrive, which you can do from right within PowerPoint. Then you need to invite people to share the presentation, as explained in Point A within our Share PowerPoint Presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive tutorial.
- There are five options to Email your presentation, as shown in Figure 3.
Figure 3: Email options
- Selecting this option opens a new email in your default mail application, with a copy of the PowerPoint file attached.
- Your presentation must be saved in a shared location, such as OneDrive to make this option active. To learn how to generate a link, explore Point B in our Share PowerPoint Presentations on Social Sites (Facebook, Twitter, and LinkedIn) using OneDrive tutorial.
- Exports your presentation as a PDF file, that attaches to a new email in your default mail application.
- Exports your presentation as an XPS file, that attaches to a new email in your default mail application.
- Sends your slides via fax. You don’t need a conventional fax machine to send, but must have signed up with an internet-based fax service provider. If you haven’t signed up for internet fax, PowerPoint will open a web page that lists some options for you.
- To present online, you need a Microsoft account. Select this option as shown in Figure 4, and click the Present Online button (highlighted in red).
Figure 4: Present Online
- This will connect to the Office Presentation Service, and allow you to start an online presentation. For others to view your presentation, you can send them the unique link that will be generated. Learn more about presenting online with PowerPoint in our Present Online in PowerPoint 2013 for Windows tutorial.
- Using this option, you can publish slides of the active presentation to a slide library or a SharePiont site. Select this option and click the Publish Slides button, as shown highlighted in red within Figure 5.
Figure 5: Publish Slides
- This opens the Publish Slides dialog box as shown Figure 6. Within this dialog box, select the slides that you want to publish, select a location to publish those slides, and click the Publish button.
Figure 6: Publish Slides dialog box
A. Invite People
Send as Attachment
Send a link
Send as PDF
Send as XPS
Send as Internet Fax
C. Present Online
D. Publish Slides
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